Executive Personal Assistant

The Calendar Group; Great Falls (VA); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive compensation package

Opportunities for professional growth

Collaborative household team

Job summary

gobravvo seeks an Executive Personal Assistant to provide comprehensive administrative and personal support within a private estate setting. You will manage calendars, travel, communications, and project tasks while collaborating with household staff and service providers.

The role emphasizes discretion, adaptability, and the ability to handle evolving duties. Growth opportunities include estate operations and leadership in project coordination within a dynamic household environment.

Qualifications

• Proven experience in high-level executive or personal assistant roles.
• Strong calendar, travel, and correspondence management skills.
• Discretion, confidentiality, and professional judgment are essential.

Responsibilities

• Manage the principal’s schedule, coordinating appointments and personal logistics.
• Arrange domestic and international travel and related logistics.
• Handle correspondence, purchasing, deliveries, exchanges, and special requests.
• Organize errands, wardrobe management, packing, and travel preparation.
• Support estate operations and coordinate with service providers and vendors.
• Oversee maintenance, renovations, and project coordination as needed.
• Maintain organized records and documentation systems.

Skills

Executive support

Calendar management

Travel coordination

Communication

Tools

Microsoft Office

Excel

Job description

The Executive Personal Assistant role is a dynamic and multifaceted position designed for individuals who excel in high-level administrative, personal, and operational support. This opportunity is ideal for those with a passion for organization, discretion, and proactive management, especially within a private household or estate environment.

As an Executive Personal Assistant, you will play a vital part in supporting a busy principal, managing a wide range of daily responsibilities that ensure the smooth and efficient operation of a substantial private residence. This position offers the chance to work collaboratively with a professional household team, take ownership of meaningful projects, and develop expertise in estate management.

In this Executive Personal Assistant position, you will initially focus on the principal’s day-to-day administrative and personal needs while gradually learning about the operational intricacies of the residence. Over time, you will have the opportunity to assume greater responsibility for project management, household operations, and collaboration with key service providers.

This role requires a candidate who is both detail-oriented and adaptable, able to manage multiple priorities, and who thrives in a fast-paced, ever-changing environment. Your role as an Executive Personal Assistant will be integral to maintaining the principal’s lifestyle and the successful operation of the estate.

Working as an Executive Personal Assistant also provides the unique chance to engage in a variety of tasks, from managing complex calendars and travel arrangements to overseeing maintenance and supporting hospitality efforts. Those who are interested in personal and professional growth will find this position rewarding, as it offers exposure to high-level household operations and the potential for more extensive travel and project leadership over time.

The ability to work in a collaborative, respectful, and confidential manner is essential for success in this role. If you are seeking a challenging and engaging Executive Personal Assistant position, this is an exceptional opportunity to leverage your skills and make a meaningful impact.

Executive Personal Assistant - Summary

• Key administrative and operational support role within a private household.
• Focuses on personal, calendar, travel, and project management for a principal.
• Collaborates with household staff and external service providers.
• Offers opportunities for increased responsibility and leadership in estate operations.

Duties & Responsibilities

• Manage the principal’s calendar, including scheduling, appointments, and personal logistics.
• Coordinate domestic and international travel, including private aviation and related logistics.
• Handle all correspondence and manage purchasing, deliveries, exchanges, returns, and special requests.
• Organize errands, assist with wardrobe management, packing, and travel preparation.
• Represent the principal’s interests in the daily operation of the residence.
• Oversee maintenance, repairs, renovations, and construction projects as needed.
• Coordinate with architects, designers, contractors, vendors, and service providers to ensure timely and quality work.
• Monitor ongoing projects, follow up on details, and proactively address potential issues.
• Develop and maintain organized records, operating manuals, and documentation systems.
• Assist with hospitality, entertaining, and special event support within the residence.
• Ensure the residence operates smoothly and efficiently at all times.
• Share responsibility for dog and house sitting during the principal’s travel periods.
• Be open to occasional and, over time, more extensive travel with the principal.

Salary & Benefits

• Competitive compensation package, commensurate with experience and qualifications.
• Opportunities for professional growth, increased responsibility, and potential leadership in estate management.
• Work with a collaborative household team in a dynamic, supportive environment.
• Potential for travel and exposure to private estate and high-level hospitality operations.

Qualifications & Requirements

• Proven experience as an Executive Assistant, Personal Assistant, private household or estate professional, or Family Office professional.
• Experience supporting a principal and/or helping manage a substantial private residence or similar environment.
• Exceptional organizational skills, attention to detail, and follow-through.
• Warm, discreet, and emotionally intelligent, with sound judgment and initiative.
• Proactive, resourceful, and calm under pressure, able to adapt to changing priorities.
• Strong written and verbal communication skills.
• Comfortable with standard office technology, including word-processing software and Excel, and able to learn new systems as needed.
• Demonstrates trust, collaboration, and a commitment to building long-term professional relationships.
• Comfortable around dogs and willing to help care for them as part of household duties.

Ideal Candidate Snapshot

• Experienced in high-level executive and personal support roles.
• Organized, detail-oriented, and proactive in managing complex responsibilities.
• Exhibits discretion, emotional intelligence, and a professional demeanor.
• Adaptable to a dynamic environment and comfortable with evolving duties and travel requirements.
• Collaborative, trustworthy, and invested in long-term professional relationships.

Other Relevant Information

• Typical work schedule is Monday through Friday with flexibility for travel, special projects, hospitality events, and occasional overnight responsibilities.
• The role is expected to evolve to include more extensive travel with the principal over time; candidates should have a flexible lifestyle to accommodate this.
• Those who enjoy working in a supportive, team-oriented private household will find this position highly rewarding.
• Located in a desirable area, offering a high standard of living and professional growth opportunities within a private estate setting.