Executive Personal Assistant

Vitality Guard Insurance; Fort Lauderdale (FL); In loco; USD 56.000 - 69.000; Tempo pieno

Descrizione del lavoro

Vitality Guard Insurance in Fort Lauderdale is seeking an Executive Assistant / Personal Assistant to serve as the right hand to a busy executive. This hands-on role blends professional support with personal tasks, travel coordination, and day-to-day organization.

You will manage calendars, arrange travel, coordinate events, and handle confidential information with discretion. The position requires a proactive, can-do mindset and willingness to work Monday–Friday with occasional weekend or

Competenze

• Extremely organized and detail-oriented.
• Resourceful and service-oriented.
• Willing to take ownership and handle both professional and personal tasks.
• Willing to travel domestically and internationally.

Mansioni

• Manage calendars, meetings, and reminders.
• Coordinate business and personal schedules, travel, and errands.
• Book flights, hotels, transportation, and meals.
• Travel as required and handle personal tasks.
• Maintain discretion with confidential information.

Descrizione del lavoro

Full-Time W-2 | $62,400 Annual Compensation | PAID WEEKLY

EXECUTIVE PERSONAL ASSISTANT

Full-Time W-2 | $62,400 Annual Compensation | PAID WEEKLY

$1,200 PER WEEK — PAID WEEKLY

We are seeking a highly organized, resourceful, hands‑on Executive Assistant / Personal Assistant to serve as the right hand to a busy executive.

This is NOT a traditional desk‑only Executive Assistant position.

This role combines executive support, personal assistance, organization, errands, travel coordination, and day‑to‑day support.

We are looking for someone with a simple mentality:

“If it needs to get done, I’ll handle it.”

COMPENSATION

Annual Compensation: $62,400

Weekly Pay: $1,200

Pay Frequency: PAID WEEKLY

Employment Type: Full-Time W-2

THIS IS A TRUE “DO-IT-ALL” ROLE

Your responsibilities may change from day to day. You must be comfortable helping with both professional and personal tasks.

Responsibilities include:

• Managing calendars, meetings, appointments, and reminders
• Coordinating business and personal schedules
• Booking flights, hotels, transportation, restaurants, and travel itineraries
• Traveling domestically and internationally when required
• Handling personal and business errands
• Ordering groceries and household/office necessities
• Keeping track of groceries and making sure necessary items are stocked
• Ordering and picking up meals
• Setting up meals when needed
• Cleaning up after meals, including clearing the eating area and putting things away
• Keeping the executive's immediate work/eating areas organized
• Ordering office supplies and other necessities
• Picking up and returning purchases
• Coordinating cleaners, maintenance, deliveries, vendors, and appointments
• Making reservations and handling personal appointments
• Assisting with events, visitors, meetings, and special projects
• Following up on outstanding tasks until they are completed
• Handling confidential information with complete discretion
• Solving last‑minute problems and requests
• Anticipating what is needed instead of waiting to be told every step

NO “THAT'S NOT MY JOB” MENTALITY

Some responsibilities will be traditional Executive Assistant duties. Others will be personal‑assistant responsibilities.

If something needs to be ordered, cleaned up, scheduled, booked, purchased, organized, researched, picked up, returned, delivered, coordinated, confirmed, or figured out, you should be comfortable taking ownership of it.

This position is best suited for someone who genuinely enjoys taking care of details and making sure the executive's day runs smoothly.

WHO WE'RE LOOKING FOR

You should be:

• Extremely organized and detail-oriented
• Naturally helpful and service-oriented
• Resourceful and solution-focused
• Fast‑moving and responsive
• Dependable and punctual
• Professional and polished
• Comfortable performing both executive-level and hands‑on tasks
• Able to manage multiple priorities without becoming overwhelmed
• Comfortable running errands and handling personal requests
• Able to work independently
• Excellent at following through
• Comfortable with last‑minute changes
• Discreet and trustworthy
• Someone who notices what needs attention and handles it

SCHEDULE & FLEXIBILITY

This is primarily a Monday–Friday position, but flexibility is required.

You MUST be available occasionally on Saturdays and Sundays when needed.

There may also occasionally be:

• Early mornings
• Evenings
• Weekend requests
• Last‑minute changes
• Urgent errands or tasks
• Domestic or international travel

You will not be expected to work every weekend, but candidates who are completely unavailable outside traditional Monday–Friday hours will not be a fit.

TRAVEL REQUIREMENTS

You must:

• Have a valid passport
• Be comfortable traveling domestically and internationally
• Be able to travel occasionally with limited notice
• Have reliable transportation for local errands and responsibilities

PLEASE READ BEFORE APPLYING

This is a hands‑on Executive Assistant / Personal Assistant position.

If you are only interested in emails, calendars, and administrative work, this is not the right position for you. We need someone who takes pride in making things easier, keeping things organized, anticipating needs, and getting things done, whether that's coordinating an important business meeting, booking international travel, ordering groceries, cleaning up after lunch, or solving an unexpected problem.

$62,400/YEAR | $1,200/WEEK | PAID WEEKLY | FULL-TIME W-2

• If your natural response is “I’ll take care of it,” we want to hear from you.