Executive Personal Assistant

C-Suite Assistants; Boston (MA); Hybrid; USD 120,000 - 190,000; Full time

Benefits offered by this job

Comprehensive healthcare

401K

Bonus

Job summary

C-Suite Assistants in Boston seeks an Executive Personal Assistant to support a high-net-worth principal. Hybrid role requiring polish, discretion, and the ability to manage complex personal and professional priorities spanning travel, family office activities, and property operations.

You will guard calendars, manage emails, coordinate domestic and international travel, handle expenses, plan private dinners, and oversee construction-related coordination with vendors and partners.

Qualifications

• 8+ years supporting a HNW principal, family office, or entrepreneurial founder; startup experience preferred.
• Discretion, judgment, follow-through; reliable and resourceful.
• Right-hand mentality with force multiplier orientation.
• Proficient with Microsoft Office; QuickBooks; AI tools a plus.
• Project, property, and event management with attention to detail.
• Polished, proactive, and capable of handling executive coordination and high-touch personal support.

Responsibilities

• Serve as trusted gatekeeper; manage calendars, priorities, and commitments across personal, business, and family office matters.
• Prioritize inbox; craft emails and correspondence.
• Coordinate complex domestic/international travel with detailed itineraries.
• Manage day-to-day operations across multiple properties; vendor oversight and recordkeeping.
• Oversee a property under construction; track details, timelines, decisions, and vendor coordination.
• Liaise with family office contacts and external stakeholders.
• Handle personal logistics: errands, appointments, reservations, lifestyle support.
• Manage expense reports, credit card payments, bill pay, and statement reconciliation.
• Plan and manage curated dinners and private events with polish and sophistication.
• Lead special ad hoc projects; maintain discretion and confidentiality.

Skills

Calendar management

Gatekeeping

Travel coordination

Discretion

Executive support

Vendor management

Project management

Property operations

Tools

Microsoft Office

QuickBooks

AI productivity tools

Job description

Executive Personal Assistant to HNW Principal, Boston, Mass/Hybrid.

A HNW principal based in Boston seeks a true right hand Executive Personal Assistant to manage his dynamic personal and professional life with polish, discretion, and sophistication. The principal is the founder of an entrepreneurial company focused on health, oversees a family office and owns multiple properties. You’ll serve as a high-touch force multiplier, managing competing priorities, protecting time, and elevating execution across every aspect of the principal’s world. This is a strategic, high-visibility role for someone who can seamlessly operate across business and personal matters with sound judgment, exceptional follow-through and a sophisticated “high touch” mindset.

About the Job

• Serve as trusted gatekeeper; manage calendars, priorities, and commitments across personal, business, and family office matters.
• Prioritize inbox, craft emails and correspondence;
• Coordinate complex domestic/international travel with detailed itineraries
• Manage day-to-day operations across multiple properties, including maintenance, vendor oversight service standards, and recordkeeping.
• Oversee and support one property currently under construction, helping track details, timelines, decisions, and coordination with vendors and project partners.
• Liaise with family office contacts and external stakeholders.
• Manage personal logistics: errands, appointments, reservations, and lifestyle support with a high-touch service mindset.
• Handle expense reports, credit card payments, bill pay, purchase tracking, and statement reconciliation.
• Plan and manage curated dinners, private events with polish and sophistication.
• Lead special ad hoc projects:
• Maintain absolute discretion and confidentiality with a solutions-first approach.
• Base Salary, Bonus, Comprehensive Healthcare, 401K.

About You

• 8+ years supporting a HNW principal, family office, or entrepreneurial founder; family office and/or start-up experience strongly preferred.
• Uncompromising discretion, judgment, and follow-through; responsive, resourceful, and reliable.
• True “right hand” mentality with a force multiplier orientation.
• Proficient with Microsoft Office. QuickBooks and experience with AI productivity tools A PLUS
• Strong project, property, and event management skills with a keen attention to detail.
• Warm, engaging and polished with a “can do” attitude that is equally comfortable handling executive-level coordination, property operations, and refined personal support.