Executive Partner to Senior VP, Finance & Administration

Lehighbar; Bethlehem (Northampton County); On-site; USD 56,000 - 68,000; Full time

Job summary

Lehigh University is seeking an Executive Assistant to the Senior Vice President, Finance and Administration, on campus in Bethlehem, PA. You will manage the VPFA’s calendar, coordinate with leadership, and handle confidential communications with professionalism.

The role requires strong writing, multitasking, and PM skills, with experience supporting senior leaders and oversight of divisional operations and minor treasury duties. Notary and PA compliance are part of the requirements.

Qualifications

• High School Diploma or GED; Assoc./Tech degree in Business Admin preferred
• 5–8 years of work-related experience
• Active PA Notary Public certification or plan to obtain
• Expertise in Google Suite or MS Office; familiarity with PM tools
• High level of professionalism, discretion and confidentiality
• Strong writing and communication skills for liaising with senior leaders
• Exceptional multitasking and time management and PM abilities
• Understanding of university finance, operations and governance structures

Responsibilities

• Manage VPFA's complex executive calendar to align with divisional priorities
• Oversee daily office operations and participate in the executive leadership team
• Act as VP’s diplomat and gatekeeper, handling confidential communications
• Liaise for three Board committees: Finance, Audit, Campus Operations & Planning
• Lead project management for VP initiatives; track milestones and prepare decks
• Draft/edit executive reports and division-wide announcements with Communications Director
• Foster relationships across university departments to align with campus goals
• Exercise discretion when handling sensitive data and external communications
• Oversee executive expense management and banking liaison; support treasury processes
• Manage divisional HR processes including recruitment and promotion workflows
• Provide high-level administrative support ensuring compliance and efficiency

Skills

Interpersonal skills

Writing skills

Multitasking

Time management

Project management

Discretion / confidentiality

Education

High School Diploma or GED; Business Administration degree preferred

Tools

Google Suite

MS Office Suite

Project management tools

Job description

Lehigh University is seeking an Executive Assistant to the Senior Vice President, Finance and Administration, on campus in Bethlehem, PA. You will manage the VPFA’s calendar, coordinate with leadership, and handle confidential communications with professionalism.

The role requires strong writing, multitasking, and PM skills, with experience supporting senior leaders and oversight of divisional operations and minor treasury duties. Notary and PA compliance are part of the requirements.