Executive PA to Senior Management Team – Community Services

NHS Jobs; Uxbridge (MA); On-site; USD 52,000 - 76,000; Full time

Job summary

The PA to Senior Management Team at NHS Jobs provides high-level administrative support to the Head of Adult Services and the Senior Management Team within Adult Community Services. The role manages diaries, meetings, communications, and confidential workforce matters to ensure the service runs smoothly.

Key duties include organising meetings, taking minutes, supporting recruitment and HR administration, and maintaining professional, customer-focused support while collaborating with the wider

Qualifications

• Experience providing senior administrative or executive support.
• Strong organisational, diary management and minute-taking skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong IT skills with Microsoft Office 365 (Outlook, Word, Excel, Teams).

Responsibilities

• Provide comprehensive administrative support to the Head of Service and Senior Management Team.
• Manage complex diaries, meetings, inboxes and competing priorities.
• Act as a key point of contact for staff, patients, relatives and external organisations.
• Organise meetings, prepare agendas, distribute papers and take minutes.
• Coordinate actions arising from meetings and monitor progress against deadlines.
• Support recruitment, onboarding, HR administration and HealthRoster processes.
• Manage complaints, claims and service access request trackers, ensuring deadlines are met.
• Draft correspondence, communications and reports on behalf of senior managers.
• Support procurement, expenses, travel arrangements and other service administration.
• Maintain confidentiality and provide professional, customer-focused support at all times.
• Work collaboratively with the wider administration team, providing cross-cover and acting up to PA level when required.

Skills

Executive support

Diary management

Minute taking

Communication skills

Discretion & confidentiality

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

The PA to Senior Management Team at NHS Jobs provides high-level administrative support to the Head of Adult Services and the Senior Management Team within Adult Community Services. The role manages diaries, meetings, communications, and confidential workforce matters to ensure the service runs smoothly.

Key duties include organising meetings, taking minutes, supporting recruitment and HR administration, and maintaining professional, customer-focused support while collaborating with the wider