Executive Ops Partner — Path to Chief of Staff

Alphahire; San Jose (CA); On-site; USD 150,000 - 190,000; Full time

Benefits offered by this job

Health, dental, and vision benefits

PTO and paid holidays

Performance-based bonus opportunities

Direct seat next to the CEO

Job summary

Alphahire, a San Jose-based real estate development and construction company, seeks an Executive Operations Partner to work closely with the CEO. This high-trust role blends executive support with operational ownership and is built for long-term growth.

Location is 100% on-site in San Jose, CA. The role will evolve toward Chief of Staff, with responsibilities spanning calendars, meetings, contracts, reports, and cross-functional coordination across development, construction, operations, and

Qualifications

• 10+ years in executive support or executive operations, with at least 5 years partnering directly with a CEO, President, or Founder.
• Background in real estate, construction, development, or property management strongly preferred; family office, private equity, or investment experience also a plus.
• A track record of long tenures and staying power; this company is hiring for the long term.

Responsibilities

• Own the CEO's calendar, inbox, and priorities so their time goes to what matters most.
• Get the CEO ready for every meeting with agendas, briefing notes, background research, and presentation materials.
• Capture decisions and action items and follow up until they are closed out.
• Write and manage correspondence on the CEO's behalf with a polished, professional voice.
• Plan travel, events, and logistics with little to no oversight.
• Keep sensitive business, financial, and people matters strictly confidential.
• Drive operations, flag risks in contracts, and keep initiatives on track.
• Connect development, construction, operations, accounting, and leadership.
• Build and maintain executive reports, dashboards, and operating summaries.

Skills

Executive support

CEO partnership

Project management

Communication

Discretion

Tools

Microsoft Office

Google Workspace

AI productivity tools

Job description

Alphahire, a San Jose-based real estate development and construction company, seeks an Executive Operations Partner to work closely with the CEO. This high-trust role blends executive support with operational ownership and is built for long-term growth.

Location is 100% on-site in San Jose, CA. The role will evolve toward Chief of Staff, with responsibilities spanning calendars, meetings, contracts, reports, and cross-functional coordination across development, construction, operations, and