Executive Business Partner to CEO

AlphaGov; San Jose (CA); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Competitive base salary

Performance-based bonus opportunities

Health, dental, and vision benefits

PTO and paid holidays

Direct partnership with the CEO

Long-term career growth into Chief of

Staff and operational leadership

Job summary

AlphaGov in San Jose, CA, seeks an Executive Business Partner to work directly with the CEO on executive operations, organizational coordination, and strategic initiatives.

This role acts as the CEO's right hand and a trusted second set of eyes on the business, balancing high-level support with operational follow-through and long-term impact.

This on-site position offers a clear path into Chief of Staff and operational leadership as the company grows.

Qualifications

• 10+ years of executive support experience at CEO/Founder level.
• Experience in real estate, construction, development, or property management preferred.
• Stable tenure with a long-term mindset and strategic influence.
• Strong attention to detail and exceptional communication skills.
• On-site work in the San Francisco Bay Area; San Jose-based role.

Responsibilities

• Manage a high-volume executive inbox with triage and follow-up.
• Maintain and prioritize a dynamic executive calendar and scheduling.
• Prepare meeting agendas, briefs, summaries, and presentations.
• Protect executive time by prioritizing business-critical activities.
• Draft confidential communications and assist with executive reporting.
• Coordinate domestic travel and support cross-functional collaboration.
• Track initiatives and drive accountability across departments.
• Support leadership with planning sessions and operating rhythms.

Skills

Executive support

Calendar management

Email triage

Travel coordination

Stakeholder management

Discretion & professionalism

Tools

Microsoft Office

Google Workspace

Job description

This is not a traditional Executive Assistant role.

Our client, an established real estate development and construction company headquartered in San Jose, is seeking a highly capable Executive Business Partner to work directly alongside the CEO across executive operations, organizational coordination, and strategic initiatives.

This role is designed for someone who can operate as a true extension of leadership: balancing high-level executive support with operational follow-through, sound business judgment, and long-term organizational impact. You will serve as the CEO's right hand and a trusted second set of eyes on the business.

The ideal candidate thrives in high-accountability environments, anticipates needs before they arise, and is looking for a long-term home. This role offers a clear path into broader Chief of Staff and operational leadership responsibilities.

This position is 100% on-site in San Jose, CA. Candidates must be based in the San Francisco Bay Area.

Key Responsibilities

Executive Support & Partnership

• Manage a high-volume executive inbox, including email triage and follow-up coordination
• Maintain and prioritize a dynamic executive calendar and scheduling requests
• Prepare meeting agendas, briefing materials, executive summaries, presentations, and follow-up action items
• Protect executive time by prioritizing business-critical activities
• Draft and manage executive communications and correspondence with sound judgment
• Handle confidential business, financial, and personnel matters with professionalism and discretion
• Serve as a liaison between the CEO and internal teams, partners, and external stakeholders
• Coordinate domestic and international travel arrangements and logistics

Operations & Business Coordination

• Review contracts, agreements, and key business documents ahead of the CEO, flagging issues, gaps, and deadlines
• Track company initiatives and help drive accountability across departments
• Support cross-functional communication between operations, development, construction, accounting, and leadership teams
• Assist with executive reporting, dashboards, and operational summaries
• Coordinate leadership meetings, planning sessions, and operating rhythms (EOS or similar framework experience a plus)
• Coordinate special projects and business initiatives as directed by the CEO, from planning through delivery

Strategic & Chief of Staff Development

• Identify and implement opportunities to modernize the executive office through AI-enabled tools, better systems, and data-driven reporting
• Assist with operational planning and executive-level coordination
• Help monitor organizational priorities and project execution
• Support leadership with prioritization, communication, and decision-making processes
• Gradually assume increased operational and strategic responsibilities over time

Requirements

• 10+ years of executive support experience, including 5+ years as a Senior Executive Assistant, Executive Business Partner, or Chief of Staff to a CEO, President, or Founder
• Experience in real estate, construction, development, or property management strongly preferred; family office, private equity, or investment firm experience also valued
• Stable work history with meaningful tenure; this company is seeking a long-term partner
• Comfort reviewing contracts and business documents with strong attention to detail
• Exceptional organizational, prioritization, and problem-solving skills
• Strong written and verbal communication skills; polished and trusted at the executive level
• High level of professionalism, discretion, and emotional intelligence
• Advanced proficiency with Microsoft Office and/or Google Workspace; interest in AI and productivity tools a strong plus
• Must reside in the San Francisco Bay Area and be able to work on-site full-time in San Jose

Benefits

• Competitive base salary
• Performance-based bonus opportunities
• Health, dental, and vision benefits
• PTO and paid holidays
• Direct partnership with the CEO and executive leadership
• Long-term career growth into Chief of Staff and operational leadership responsibilities