Executive Ops Coordinator: Boards, Events & Reporting

Civic-Center-Foundation; Oklahoma City (OK); On-site; USD 41,000 - 50,000; Full time

Job summary

The Civic Center Foundation in Oklahoma City is seeking an Executive Operations Coordinator to provide administrative and operational support to the Executive team, support Board activities, and manage office functions in a fast-paced environment. The ideal candidate will be highly organized, able to juggle multiple priorities, and comfortable working independently.

Proficiency with Microsoft Office, strong communication skills, and discretion with confidential information are essential.

Qualifications

• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency with Microsoft Office, especially Excel, Outlook, and Word.
• Experience with payroll, scheduling, ticketing, and survey software.
• Ability to handle confidential information with discretion.
• Experience providing executive, administrative, or operational support preferred.
• Familiarity with performing arts venues is a plus.

Responsibilities

• Coordinate Board of Directors meetings, agendas, minutes, and related communications.
• Manage the CEO's schedule, travel arrangements, and correspondence.
• Provide organization-wide administrative support and asset coordination.
• Support employee onboarding, records, and compliance.
• Assist event operations: scheduling, inventory, distribution, and reporting.
• Coordinate patron correspondence and feedback surveys.
• Prepare recurring reports and assist with Excel-based data tracking.
• Monitor community calendars to aid planning and scheduling.
• Serve as a flexible resource across departments and assist special projects.

Skills

Organizational skills

Time management

Written communication

Excel

Outlook

Word

Microsoft Office

Adobe Acrobat

Payroll software

Scheduling software

Tools

Microsoft Office Suite

Adobe Acrobat

Payroll software

Scheduling software

Job description

The Civic Center Foundation in Oklahoma City is seeking an Executive Operations Coordinator to provide administrative and operational support to the Executive team, support Board activities, and manage office functions in a fast-paced environment. The ideal candidate will be highly organized, able to juggle multiple priorities, and comfortable working independently.

Proficiency with Microsoft Office, strong communication skills, and discretion with confidential information are essential.