Executive Operations & Projects Leader

Caring for Portland, LLC; Redmond, Northern (OR, KY); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Paid time off & holidays

Dental and vision insurance

Life insurance

Employee assistance program

Job summary

Caring for Others is seeking an Executive Operations Project Manager to drive high‑impact, cross‑functional initiatives and support the executive team’s operations. You will design dashboards, manage reports, and implement systems to keep leadership aligned and accountable.

You will research AI and automation solutions to scale operations, serve as the Monday.com SME, and own governance of data, SOPs, and documentation while coordinating calendars, travel, and briefing materials across multiple

Qualifications

• Experience in executive operations, project management, or a strategic support role in a fast-paced organization.
• Proficient in Monday.com and business intelligence tools; experience with AI and automation solutions a strong plus.
• Highly organized and detail-oriented with strong documentation, SOPs, and workflow governance skills.
• Proactive and self-managed — able to anticipate needs, manage competing priorities, and execute with minimal direction.
• Strong communicator with excellent interpersonal skills and professional presence with executive-level stakeholders.
• Comfortable managing complex logistics including travel coordination, event planning, and multi-location support.
• Committed to compliance, data integrity, and HIPAA standards across all operational systems and documentation.
• Experience in healthcare, home care, or a multi-site operational environment a strong plus.

Responsibilities

• Lead high‑impact, cross‑functional executive initiatives from planning through execution, ensuring alignment, accountability, and measurable outcomes.
• Design and manage executive dashboards, reporting tools, and business intelligence systems to support data‑driven decision‑making.
• Research and implement AI and automation solutions to improve efficiency and scale operations across the organization.
• Serve as the Monday.com subject matter expert — managing project execution, workflows, automations, and user adoption.
• Own governance of internal data, SOPs, and operational documentation, ensuring consistency, accuracy, and accessibility.
• Manage executive calendars, agendas, travel logistics, and briefing materials to keep leadership prepared and on track.
• Support new Branch launches, expansions, and event coordination — including research, scorecards, planning, and procurement.
• Lead change management efforts ensuring systems and documentation are updated, approved, and implemented organization‑wide.

Skills

Strategic planning

Data reporting

Documentation

Tools

Monday.com

BI tools

AI & automation

Job description

Caring for Others is seeking an Executive Operations Project Manager to drive high‑impact, cross‑functional initiatives and support the executive team’s operations. You will design dashboards, manage reports, and implement systems to keep leadership aligned and accountable.

You will research AI and automation solutions to scale operations, serve as the Monday.com SME, and own governance of data, SOPs, and documentation while coordinating calendars, travel, and briefing materials across multiple