Executive Operations & Project Support Lead

ADP; San Dimas (CA); On-site; USD 30,000 - 56,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life Insurance

Retirement match

Wellness program

Disability insurance

Holidays

Personal days & vacation

Volunteer time off

Job summary

ADP is seeking a highly organized Project Advisor to provide executive and operational support to senior leaders, coordinating calendars, travel, meetings, and communications. The role emphasizes discretion, strong relationship-building, and collaboration across the organization to ensure execution of key priorities.

The position requires 3–5+ years in related roles, advanced MS 365 skills, and a proven ability to manage multiple executives in a fast-paced environment.

Qualifications

• 3–5+ years in executive administration, project coordination, communications, or related field.
• Proven success supporting multiple executives in a fast-paced environment.
• Ability to manage competing priorities, navigate ambiguity, and work with minimal supervision.
• Strong project coordination and organizational skills; able to analyze info and propose actions.
• Excellent verbal and written communication; capable of influencing across levels.
• Advanced calendar management, meeting coordination, and executive support experience.
• Extensive experience coordinating complex domestic and international travel.
• Proficiency with Microsoft 365 apps (Outlook, Teams, PowerPoint, Word, Excel, SharePoint).
• Experience with content management and collaboration tools; familiarity with Adobe Creative Suite, Vyond, or similar is a plus.
• Ability to anticipate needs, solve problems, and maintain professionalism under pressure.

Responsibilities

• Provide high-level administrative support to Vice Presidents and leaders.
• Manage complex calendars across multiple time zones; resolve conflicts.
• Coordinate internal and external meetings, agendas, logistics, materials and follow-ups.
• Track commitments and deliverables for timely completion.
• Serve as a key point of contact with senior leaders, employees, customers and partners.
• Exercise confidentiality with sensitive information.
• Coordinate domestic and international travel arrangements and expense reporting.
• Plan executive leadership meetings, team meetings, offsite events, and site visits.
• Develop, edit and format executive presentations and reports.
• Manage special projects that support organizational priorities and business objectives.
• Assist with internal communications and programs to enhance employee engagement.

Skills

Executive support

Calendar management

Travel coordination

Cross-functional

Communication

MS 365

Meeting logistics

Problem solving

Discretion

Relationship building

Tools

Microsoft 365

Outlook

Teams

PowerPoint

Word

Excel

SharePoint

Adobe Creative Suite

Vyond

Job description

ADP is seeking a highly organized Project Advisor to provide executive and operational support to senior leaders, coordinating calendars, travel, meetings, and communications. The role emphasizes discretion, strong relationship-building, and collaboration across the organization to ensure execution of key priorities.

The position requires 3–5+ years in related roles, advanced MS 365 skills, and a proven ability to manage multiple executives in a fast-paced environment.