Executive Operations & Personal Systems Coordinator

Medical Device Distribution Company; Miami (FL); On-site; USD 60,000 - 69,000; Full time

Benefits offered by this job

15 days PTO/Sick

SEP at 25% of pay

Job summary

Medical Device Distribution Company in Miami Gardens, FL is seeking an Executive Operations Assistant to support the owner with calendar, email, and workflow management. The role blends business and personal responsibilities, requiring strong organization and proactive planning.

You will organize the executive’s digital world, maintain EOS scorecards, rocks, and weekly commitments, and draft SOPs. This is a structured, hybrid position with competitive compensation.

Qualifications

• 3+ years in executive support, operations coordination, or admin management.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Able to manage multiple priorities with follow‑through.
• Comfortable interacting with vendors and staff.
• Proficient with Google Workspace, MS Office, cloud storage.
• Experience with Quicken preferred.
• Ability to create and maintain SOPs and workflows.
• High level of discretion and professionalism.

Responsibilities

• Executive Support & Workflow Management: calendar, email, and appointments.
• Prepare pre‑meeting briefs and post‑meeting follow‑ups.
• Track deadlines, commitments, and deliverables.
• Organize the executive’s digital world and EOS scorecards.
• Personal Operating System Support: weekly planning and schedule integrity.
• Administrative Support: create and maintain SOPs, NDAs, vendor forms.
• Vendor & Coordination Support for executive workflow items.
• Personal Support: schedule personal appointments and travel planning.

Skills

3+ years executive support experience

Exceptional organizational skills

Strong written and verbal comms

Multitasking & prioritization

Vendor & staff interaction

Digital organization tools

Quicken accounting familiarity

SOPs & structured workflows

Discretion & professionalism

Tools

Google Workspace

Microsoft Office

Cloud storage

Job description

Medical Device Distribution Company in Miami Gardens, FL is seeking an Executive Operations Assistant to support the owner with calendar, email, and workflow management. The role blends business and personal responsibilities, requiring strong organization and proactive planning.

You will organize the executive’s digital world, maintain EOS scorecards, rocks, and weekly commitments, and draft SOPs. This is a structured, hybrid position with competitive compensation.