Executive Operations Partner for the COO

Pull-A-Part, LLC; Atlanta (GA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance (低費

Life & Short-Term Disability Insurance

401(k) with Company Match

Paid Holidays & Vacation

On-the-Job Training & Career Growth

Employee Referral Bonus ($500)

Employee Assistance Program (EAP)

Job summary

Pull-A-Part is seeking an Executive Operations Coordinator to support the COO at the Atlanta Corporate Office. This role focuses on prioritizing initiatives, coordinating meetings, and delivering timely operational updates in a fast-paced environment.

The successful candidate will demonstrate exceptional organization, discretion with confidential information, and strong communication abilities across departments to ensure efficient execution of daily business activities.

Qualifications

• Bachelor's degree preferred.
• 5+ years supporting senior leadership, executive administration, operations support, or project coordination.
• Outstanding organizational and time management skills.
• Exceptional attention to detail and follow-through.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Self-motivated with strong problem-solving abilities.
• Professional presence and ability to work effectively with leaders across the organization.
• Advanced proficiency with Microsoft Outlook, Excel, PowerPoint, Word, and Teams.

Responsibilities

• Keep the COO and his operation moving.
• Prepare agendas, reports, presentations, correspondence, and meeting materials.
• Take meeting notes, document key decisions, and monitor action items for timely follow-up.
• Coordinate meetings and communications among Production, Safety, Training, Retail, Security, Store Operations, Regional Leadership, and corporate departments.
• Gather, organize, and follow up on operational updates, action items, and information needed for executive reporting and decision-making.
• Maintain project trackers, departmental calendars, and reporting tools to support visibility and organization.
• Help facilitate communication and follow-up between the COO and other company and departmental leaders.
• Support the development and maintenance of administrative systems, processes, and organizational tools.
• Take ownership of assigned special projects, operational tasks, event planning, and leadership meeting coordination from start through completion.
• Handle sensitive and confidential information with professionalism and discretion.
• Provide general executive and administrative support to ensure the COO can operate effectively and efficiently.
• Proactively follow up with department and regional leaders on commitments, deadlines, and outstanding action items to help ensure priorities continue moving forward.
• Step in and complete hands-on operational and administrative tasks as needed rather than simply coordinating work through others.

Skills

Executive support

Organizational skills

Time management

Communication

Problem solving

Professional presence

Multitasking

Proactive mindset

MS Office proficiency

Education

Bachelor's degree

Tools

Microsoft Outlook

Excel

PowerPoint

Word

Teams

Job description

Pull-A-Part is seeking an Executive Operations Coordinator to support the COO at the Atlanta Corporate Office. This role focuses on prioritizing initiatives, coordinating meetings, and delivering timely operational updates in a fast-paced environment.

The successful candidate will demonstrate exceptional organization, discretion with confidential information, and strong communication abilities across departments to ensure efficient execution of daily business activities.