Executive Operations Partner (Admin & Calendar Expert)

OpenAI; San Francisco (CA); Hybrid; USD 180,466,000 - 247,968,000; Full time

Benefits offered by this job

Relocation assistance

Job summary

OpenAI in San Francisco is seeking an Administrative Business Partner / Executive Business Partner to support senior leaders with calendars, travel, meetings, and cross‑functional coordination. The role requires 4–12 years of executive or administrative support, experience with engineering/product teams, and a proactive, discreet communicator who can manage ambiguity.

This is a hybrid position with relocation assistance for new hires and a focus on operational excellence across OpenAI's

Qualifications

• 4 to 12 years of executive or administrative support experience.
• Experience supporting one or more senior leaders in a fast-paced environment.
• Experience with technical teams such as Engineering, Product, Design, Data Science or TPM.
• Strong calendar management and prioritization skills across multiple stakeholders.
• Experience coordinating travel, meetings and executive operations with high attention to detail.
• Excellent written and verbal communication with ability to tailor to audiences.
• Collaborative mindset with ability to work across teams to solve problems.
• Strong organizational skills and ability to operate independently amid changing priorities.
• Fluency with Google Workspace, Slack and modern productivity tools; curiosity to learn new tech.

Responsibilities

• Manage complex calendars, balancing competing priorities for leaders.
• Coordinate internal and external meetings and resolve scheduling conflicts.
• Plan and manage domestic and international travel logistics.
• Support team operations including All Hands, offsites and team events.
• Process and manage expense reports in line with policies.
• Build strong working relationships across teams and leaders.
• Help improve operating rhythms and identify process improvements.
• Partner with Executive Operations to support cross‑functional initiatives.
• Exercise sound judgment and discretion with confidential information.

Skills

Calendar management

Travel planning

Meeting coordination

Stakeholder communication

Executive support

Cross-functional collaboration

Tools

Google Workspace

Slack

Expense software

Job description

OpenAI in San Francisco is seeking an Administrative Business Partner / Executive Business Partner to support senior leaders with calendars, travel, meetings, and cross‑functional coordination. The role requires 4–12 years of executive or administrative support, experience with engineering/product teams, and a proactive, discreet communicator who can manage ambiguity.

This is a hybrid position with relocation assistance for new hires and a focus on operational excellence across OpenAI's