Executive Admin & Ops Partner (Remote-friendly)

Security Level 5; San Francisco (CA); On-site; USD 80,000 - 130,000; Full time

Benefits offered by this job

Healthcare

Dental

Vision

401k match

Job summary

Security Level 5 is a Bay Area AI security nonprofit hiring to design and build a datacenter tailored for frontier AI workloads. This role supports the CEO with calendar management, travel planning, expense processing, and high-quality written communications.

You’ll help keep priorities aligned, handle confidential material, and maintain a calm, organized workflow across multiple time zones. The work is part of a fast-moving, early-stage team with meaningful mission impact.

Qualifications

• Exceptional attention to detail and conscientious work
• Ability to stay composed with changing priorities
• Discretion handling sensitive information
• Proactive, low-ego approach and initiative
• Strong written communication and ability to draft in another voice
• Excellent organizational skills, comfortable with complex schedules
• Fluent with modern productivity tools and quick to learn new ones
• Motivation to contribute to mission-driven operational work

Responsibilities

• Manage the CEO’s calendar and communications
• Assist with admin tasks such as expenses, travel bookings, and appointments
• Support meetings by preparing documents and slide decks
• Proofread and draft short writings for the CEO (emails/outreach)
• Help prioritize tasks and monitor Slack/email/task trackers

Skills

Detail oriented

Conscientious

Calm under pressure

Written communication

Multitasking

Confidentiality

Proactive

Highly organized

International travel

Tech savvy

Tools

Calendar apps

Docs

Expense tools

Project tools

Communication platforms

Job description

Security Level 5 is a Bay Area AI security nonprofit hiring to design and build a datacenter tailored for frontier AI workloads. This role supports the CEO with calendar management, travel planning, expense processing, and high-quality written communications.

You’ll help keep priorities aligned, handle confidential material, and maintain a calm, organized workflow across multiple time zones. The work is part of a fast-moving, early-stage team with meaningful mission impact.