Executive Assistant / Football

Virginia Tech; Blacksburg (VA); On-site; USD 52,000 - 75,000; Full time

Job summary

Virginia Tech Athletics seeks an Executive Assistant for Football to provide high-level executive and administrative support, managing complex scheduling, travel, meetings, records, and budgets to keep the program operating smoothly in a competitive collegiate environment.

Reporting to the Chief of Staff for Football, you will handle confidential matters, liaise with senior leaders, coaches, student-athletes, and donors, and coordinate logistics to ensure timely decisions and efficient

Qualifications

• Administrative and executive support experience in a professional setting.
• Experience managing calendars, scheduling, travel, meetings, budgets, and administrative processes.
• Discretion handling confidential and sensitive information with integrity.
• Exceptional organizational, interpersonal, and communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to work nights and weekends as needed and travel to away football games.
• Experience in NCAA Division I athletics or professional sports is preferred.

Responsibilities

• Provide high-level executive and administrative support to the football program.
• Manage complex scheduling, correspondence, meetings, travel, and records.
• Coordinate budgets and ensure efficient operational processes.
• Communicate effectively with senior university leaders, coaches, student-athletes, donors, and partners.
• Handle confidential matters with discretion and professionalism.

Skills

Administrative support

Calendar management

Scheduling

Travel coordination

Budget management

Confidential handling

Organization

Communication

Multitasking

Evening/weekend support

Education

Bachelor's degree or higher

Job description

Job Description

The Virginia Tech Department of Athletics embraces the core values of Integrity, Service, Honor, Excellence, and Strong Together. Guided by our motto, Ut Prosim (That I May Serve), we are committed to fostering a culture that accepts, affirms, and values all individuals and their unique contributions to the department, university, and broader community.

The Virginia Tech Department of Athletics embraces the core values of Integrity, Service, Honor, Excellence, and Strong Together. Guided by our motto, Ut Prosim (That I May Serve), we are committed to fostering a culture that accepts, affirms, and values all individuals and their unique contributions to the department, university, and broader community.

The Executive Assistant for Football provides high-level executive and administrative support and serves as a key operational resource within the Football program. The position manages complex scheduling, correspondence, meetings, travel coordination, records, budgeting, communications, and confidential administrative matters while ensuring the Football staff are positioned to operate efficiently in a highly competitive environment.

The position requires exceptional judgment, discretion, organization, communication, and the ability to manage multiple priorities in a fast-paced, high-profile collegiate athletics environment. Will regularly interact with senior university administrators, coaches, student-athletes, parents and families, donors, alumni, recruits and their families, agents, vendors, conference and NCAA representatives, and other internal and external stakeholders. This position will report to the Chief of Staff for Football.

Required Qualifications

• Bachelor's degree in a related field with relevant experience, or a master's degree.
• Administrative or executive support experience.
• Experience managing complex calendars, scheduling, correspondence, travel, meetings, budgets, and administrative processes.
• Demonstrated discretionary practice of handling confidential and sensitive information.
• Exceptional organizational, interpersonal, and communication skills.
• Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to work nights and weekends as needed, and travel to away football games.

Preferred Qualifications

• Experience within a NCAA Division I athletics department or professional sports organization.
• Practical knowledge of intercollegiate athletics operations, recruiting, football program administration, and NCAA or conference environments.

Pay Band

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Overtime Status

Exempt: Not eligible for overtime

Appointment Type

Restricted

Salary Information

Commensurate with experience.

Hours per week

40+. Nights and weekends as needed.

Review Date

9/14/2026

Additional Information

See more about working in VT Athletics at https://hokiesports.com/be-a-hokie

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands‑on, transdisciplinary approach to preparing scholars to be leaders and problem‑solvers. A comprehensive land‑grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Stuart Cochran at [e-mail] during regular business hours at least 10 business days prior to the event.