Executive Operations Lead for CFOO Office

The Vermont State Colleges System; Winooski (VT); Hybrid; USD 63,000 - 70,000; Full time

Job summary

The Vermont State Colleges System is seeking an Executive Operations Coordinator to support the CFOO with high‑level operational, analytical, and administrative functions. You will coordinate calendars, governance materials, budgets, procurements, and strategic initiatives, while delivering superior service to senior leaders, Board members, and external partners.

Success requires strong communication, discretion, and project management; the role is hybrid, with travel as needed and a focus on

Qualifications

• Bachelor's degree in business, public or higher education administration or communications.
• Five or more years of progressively responsible experience in executive support and administrative management.
• Experience supporting senior leadership.
• Experience preparing Board materials and supporting governance activities.
• Experience using Power BI, Excel, or similar analytical tools.
• Experience with Workday or comparable enterprise systems.
• Experience utilizing AI productivity tools.

Responsibilities

• Coordinate executive operations for the CFOO and manage governance activities.
• Coordinate procurement, budgets, invoices, and vendor communications.
• Develop and maintain executive dashboards, project trackers, and calendars.
• Prepare Board materials and support committees with meeting logistics.
• Coordinate annual operating budgets and capital budget processes.
• Research, analyze, and communicate information to inform executive decisions.
• Represent the Office of the CFOO with professionalism and discretion.

Skills

Executive support

Project coordination

Governance support

Process improvement

Time management

Calendar management

PowerPoint

Excel

Professional writing

Research

Education

Bachelor's degree in business administration, public administration, higher education administration, communications, or related field

Tools

Workday

Power BI

Enterprise systems

Job description

The Vermont State Colleges System is seeking an Executive Operations Coordinator to support the CFOO with high‑level operational, analytical, and administrative functions. You will coordinate calendars, governance materials, budgets, procurements, and strategic initiatives, while delivering superior service to senior leaders, Board members, and external partners.

Success requires strong communication, discretion, and project management; the role is hybrid, with travel as needed and a focus on