Executive Operations & Governance Specialist

Vermont State Colleges System; Winooski (VT); Hybrid; USD 63,000 - 70,000; Full time

Job summary

Vermont State Colleges System seeks an Executive Operations Coordinator to provide executive-level support to the Chief Financial and Operating Officer. The role coordinates governance, financial administration, and business processes across the Office of the CFOO while serving as a primary contact for internal and external stakeholders.

Responsibilities include calendar and travel management, dashboards and project trackers, procurement coordination, and preparation of committee and board

Qualifications

• Bachelor’s degree required in business administration, public administration, higher education administration, communications, or a related field.
• Experience supporting senior leadership or executive offices is preferred.
• Demonstrated proficiency with Microsoft Office Suite (PowerPoint, Excel, Word).

Responsibilities

• Coordinate executive operations and governance activities for the CFOO.
• Maintain calendars, scheduling, and travel arrangements for the CFOO.
• Develop and maintain dashboards, project trackers, and management tools.
• Assist with Budget monitoring, reports, and expenditure analyses.
• Prepare Board materials, meeting agendas, summaries, and documentation.
• Represent the Office of the CFOO professionally with internal and external stakeholders.
• Support communications, research, and special projects for strategic initiatives.

Skills

Executive calendar management

PowerPoint development

Excel/spreadsheet analysis

Professional writing

Time management

Organizational skills

Internet research

Education

Bachelor's degree in business/public/higher education administration or communications

Job description

Vermont State Colleges System seeks an Executive Operations Coordinator to provide executive-level support to the Chief Financial and Operating Officer. The role coordinates governance, financial administration, and business processes across the Office of the CFOO while serving as a primary contact for internal and external stakeholders.

Responsibilities include calendar and travel management, dashboards and project trackers, procurement coordination, and preparation of committee and board