Executive Operations & Front-Office Coordinator

Socket.dev; Manchester (NH); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

PTO

Paid Holidays

Medical Insurance

Dental Insurance

Vision Insurance

HSAs/FSA

Disability Insurance

403(b) Plan

EAP

Discount Program

Job summary

Families in Transition seeks an Operations & Executive Coordinator to be the welcoming face and operational backbone at our headquarters. You will manage the CEO's calendar, support the Board, and handle front-desk operations to keep the organization running smoothly.

This role requires strong communication, discretion, and proactive problem solving in a fast-paced environment. Office hours are Monday–Friday, 8:30 am–5:00 pm, on-site at our Manchester, NH location.

Qualifications

• Experience in administrative, executive support, or office management in fast-paced environments.
• Excellent written, verbal, interpersonal communication.
• Proficient with calendar management, office software, and board portals.
• Discretion handling confidential information.
• Strong organizational and proactive problem-solving.
• In-office 5 days a week, 8:30 am–5:00 pm.

Responsibilities

• Executive & Board Support: Manage the CEO's calendar, prepare briefing materials, and coordinate Board activities including minutes.
• Front-Office Leadership: Be the first point of contact for guests, tenants, and callers; manage front desk and visitor logs.
• Office Operations & Facilities: Oversee day-to-day workflows, vendor relationships, and inventory control.
• Cross-Functional Collaboration: Support finance and development by processing mail and donor workflows.
• Internal Communications: Coordinate staff announcements, onboarding, and all-staff meetings and events.

Skills

Executive support

Office management

Communication

Discretion

Problem solving

Tools

Board portals

Calendar software

Office software

Job description

Families in Transition seeks an Operations & Executive Coordinator to be the welcoming face and operational backbone at our headquarters. You will manage the CEO's calendar, support the Board, and handle front-desk operations to keep the organization running smoothly.

This role requires strong communication, discretion, and proactive problem solving in a fast-paced environment. Office hours are Monday–Friday, 8:30 am–5:00 pm, on-site at our Manchester, NH location.