Executive Operations & Front‑Office Lead

Peraton; Chantilly (VA); On-site; USD 146,000 - 234,000; Full time

Job summary

Peraton in Chantilly, VA seeks an experienced Business Operations Specialist to provide front-office and operational support to senior leadership in a fast-paced government environment.

The role requires TS/SCI with polygraph and 8+ years of related experience, including knowledge management via Jira, Confluence, and Hive; responsibilities include coordinating complex schedules, maintaining action-tracking, onboarding, and enabling organizational change initiatives to ensure mission success.

Qualifications

• Active TS/SCI with polygraph
• Minimum of 12 years of experience with a BS/BA, 10 years with an MS/MA
• Four additional years of relevant experience may be substituted for a degree
• 8+ years of experience in business operations, executive support, administrative management, or a related discipline
• Demonstrated experience managing high-volume taskings requiring cross-organizational coordination and senior leadership review
• Proven experience coordinating complex schedules and meetings across multiple stakeholder organizations
• Experience administering or using knowledge management systems and maintaining organizational documentation
• Experience supporting organizational change initiatives, including reorganizations and process modifications
• Experience operating in fast-paced environments with shifting priorities and the ability to pivot quickly in response to mission needs
• Experience prioritizing and assigning work or providing leadership coverage in a front-office or team-coordination environment
• Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word

Responsibilities

• Manage department-wide actions by collecting, refining, and consolidating inputs from divisions; review and edit submissions in coordination with senior leadership.
• Serve as primary administrator for knowledge management platforms (Jira, Confluence, Hive), including access management and content updates aligned with organizational and leadership requirements.
• Coordinate meetings for department leadership with internal and external stakeholders; schedule, organize, and manage logistics, materials, and follow-on actions.
• Participate in meetings, capture accurate and detailed notes, and track actions across the department.
• Develop and maintain action-tracking systems, consolidating requirements from multiple forums and coordinating with points of contact to facilitate timely completion.
• Triage, prioritize, and route incoming requests to ensure timely attention and alignment with leadership priorities.
• Handle sensitive, mission-critical, and time-sensitive information with discretion and in accordance with established security protocols.
• Manage the department’s cable creation and coordination queue.
• Support organizational change management activities, including reorganizations, seating updates, distribution list and access modifications, and organizational chart maintenance.
• Plan and execute department-wide events such as all-hands meetings, off-sites, system demonstrations, and team-building activities.
• Provide front-office administrative support, including timesheet processing, phone card management, check-in/check-out procedures, distribution list maintenance, and equipment requests.
• Facilitate new-hire onboarding by developing and coordinating instructions, assigning tasks, and providing ongoing administrative support.
• Identify and implement improvements to operational workflows, documentation, and coordination processes to enhance efficiency and organizational effectiveness.
• Serve as back-up to the Department Chief of Staff, including prioritizing and assigning incoming tasks, coordinating front-office activities, and maintaining operational continuity during absences

Skills

Organizational skills

Communication

Stakeholder management

Microsoft Office

Time management

Education

BS/BA in related field

MS/MA in related field

Tools

Jira

Confluence

Hive

Job description

Peraton in Chantilly, VA seeks an experienced Business Operations Specialist to provide front-office and operational support to senior leadership in a fast-paced government environment.

The role requires TS/SCI with polygraph and 8+ years of related experience, including knowledge management via Jira, Confluence, and Hive; responsibilities include coordinating complex schedules, maintaining action-tracking, onboarding, and enabling organizational change initiatives to ensure mission success.