Operations Manager / Executive Assistant

Level One Personnel, Inc.; Columbia (MD); Remote; USD 75,000 - 80,000; Full time

Benefits offered by this job

Pretax Medical/Dental/Vision Insurance

Paid Vacation

Paid Sick Leave

Pretax 401(k)

Bonus Opportunity

Paid Training

Growth Potential

Job summary

Level One Personnel is seeking an Executive Assistant / Operations Manager for a remote role. You will partner with the CEO as the operational and financial backbone, owning full-cycle bookkeeping for multiple entities in QuickBooks, managing reconciliations, payroll, invoicing, and compliance, while supporting onboarding and timekeeping improvements.

BA/BS in Accounting, Finance, Business or related field or 7+ years of experience required; multi-entity bookkeeping experience; strong calendar

Qualifications

• BA/BS in Accounting, Finance, Business or related field or equivalent experience (7+ years in accounting, bookkeeping, or business operations).
• Experience managing books for multiple entities in QuickBooks (multi-entity).
• Full-cycle bookkeeping including reconciliations, journal entries, intercompany transactions, budgeting, and financial reporting.

Responsibilities

• Own full-cycle bookkeeping for multiple entities in QuickBooks, including reconciliations and journal entries.
• Manage payroll, benefits, invoicing, and compliance across entities.
• Support CEO with onboarding and timekeeping modernization using cloud-based tools.
• Track commitments, prepare for meetings, and ensure nothing falls through the cracks.
• Identify growth opportunities and assist with GovWin related tasks and SDVOSB registrations.

Skills

Executive support

Calendar management

Meeting preparation

Discretion

Priority management

Education

BA/BS in Accounting, Finance, Business or related field

Tools

QuickBooks

Job description

Job Title:

Executive Assistant / Operations Manager

Hours:

Monday-Friday, 40 hours per week / 8 hours per day, flexible hours

Location:

Remote (Company based in the Balt/DC Metro area). Candidate must be local to the area for intermittent local travel.

Type of Hire:

Temp to Hire / Direct Hire, based on client’s discretion

Salary:

$75,000 - $80,000/year

Benefits:

• Pretax Medical/Dental/Vision Insurance
• Paid Vacation
• Paid Sick Leave
• Pretax 401(k)
• Bonus Opportunity
• Paid Training
• Growth Potential

Position Description:

As a seasoned operations and accounting professional, you will serve as the CEO's closest operational partner and the financial backbone of our client and its affiliated companies. You will own full cycle, multi-entity bookkeeping in QuickBooks, managing reconciliations, journal entries, cash flow, contract invoicing, payroll, benefits, and compliance across multiple companies and entities. You will also support the CEO in modernizing the onboarding and timekeeping process leveraging cloud-based capabilities. Combining the discipline of a full cycle accountant with the responsiveness of a high caliber executive and personal assistant, you will keep the CEO organized and accountable on a daily basis, anticipating needs, managing calendar and priorities, tracking commitments and deadlines, preparing for meetings, and ensuring nothing falls through the cracks. You will also support growth by identifying opportunities through GovWin, maintaining SDVOSB and state registrations, and evaluating new leads, serving as a trusted, discreet advisor who brings order, accuracy, and growth minded execution to a fast-moving small business.

Education/Experience Requirements:

• BA or BS degree in Accounting, Finance, Business, or a related field OR equivalent experience (7+ years in accounting, bookkeeping, or business operations).
• Demonstrated experience managing multiple companies' books simultaneously in QuickBooks (multi-entity).
• Full cycle bookkeeping expertise, including reconciliations, journal entries, intercompany transactions, budgeting, and financial reporting.
• Payroll administration experience, including leave accruals, deductions, and year end reporting.
• Experience with government contract invoicing and incremental funding/burn rate tracking.
• Strong executive and personal assistant capabilities, including calendar, scheduling, meeting preparation, and priority management.
• Exceptional organization, follow through, and discretion, with the confidence and initiative to keep a CEO accountable.

Additional Recommended Qualifications:

• Experience in a small business government contractor environment, including incremental funded contracts.
• Familiarity with GovWin or other federal opportunity platforms and with SDVOSB registration processes.
• Experience with 401(k) administration, annual census/Form 5500 support, and Workers' Compensation audits.
• Experience managing intercompany accounting across affiliated entities.
• Prior operations leadership or business ownership experience.

What This Role Offers:

This is a unique opportunity to work side by side with the CEO and directly shape the operational and financial success of a growing, mission-driven small business. You will leverage your experience to bring structure, accuracy, and accountability across multiple companies, collaborating with the CEO, employees, and partners while overseeing the finances, compliance, and day-to-day operations that keep the organization running and growing.

Applicants selected will be subject to a background check given the confidential financial and personnel information central to this role.

Equal Employment Opportunity:

We empower our people, regardless of race, color, religion, sex, gender, identity, sexual orientation, national origin, disabilities, veteran status, or other protected characteristic, to fearlessly drive change while maintaining national security.

Level One Personnel is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other status protected by law.