Executive Operations & Finance Lead

HarborChase, LLC.; Boynton Beach, Northern (FL, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

HarborChase, LLC. is seeking an Office Manager to support day-to-day operations, HR administration, and financial processes in a Florida community.

The role covers AP/AR, vendor management, payroll support, and ensuring regulatory compliance while maintaining confidential files for residents and associates. The position requires 3–5 years in accounting or bookkeeping, an associate or bachelor degree, and strong communication with management, staff, residents, and families.

Qualifications

• Associate or Bachelor degree required
• 3 – 5 years’ experience in accounting or bookkeeping
• Formal training in accounting or bookkeeping is preferred
• Experience in Human Resources preferred
• Able to communicate effectively with all levels of management, associates, residents, family members, and outside contacts
• Possess leadership skills and be willing to work harmoniously with others
• Must have patience, tact and cheerful disposition
• Able to make independent decisions
• Able to seek out new methods and willing to incorporate them into existing practices when applicable

Responsibilities

• Maintains office management functions and supports day-to-day operations
• Maintains vendor contract files
• Inputs AP data into Yardi; processes payables with proper coding and approvals
• Assigns expenses to department codes and manages petty cash ledger
• Inputs AR and resident information into Yardi; handles resident billing and inquiries
• Performs bank deposits daily and assists with required financial reports
• Prepares refunds for residents when applicable
• Addresses past due accounts with collections partner as needed
• Participates in monthly budget variance conferences and reconciles community credit cards
• Performs general accounting duties and maintains associate/resident files
• Supports HR activities: onboarding, training assignments, benefits administration, and leaves

Education

Associate or Bachelor degree

Tools

Microsoft Office Applications

Microsoft Office

Job description

HarborChase, LLC. is seeking an Office Manager to support day-to-day operations, HR administration, and financial processes in a Florida community.

The role covers AP/AR, vendor management, payroll support, and ensuring regulatory compliance while maintaining confidential files for residents and associates. The position requires 3–5 years in accounting or bookkeeping, an associate or bachelor degree, and strong communication with management, staff, residents, and families.