Strategic Executive Operations & Family Office Lead

Door Controls USA; Ben Wheeler (TX); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

Medical

Vision

Critical Illness

Supplemental Life Insurance

Short Term Disability

Long Term Disability

401K + Company Match

Legal Shield

Job summary

Door Controls USA is seeking an Executive Operations & Family Office Manager to serve as the operational backbone for DCU executive leadership and PGSH Holdings LLC, ensuring administrative, financial, property, and compliance matters are managed with precision and discretion.

The role owns executive support, family office administration, and cross‑functional processes to keep leaders focused on strategy, with an emphasis on integrity, fiduciary stewardship, and timely decision-making.

Qualifications

• Associate degree in business or related field.
• 5+ years in executive administration or family office roles.
• Ability to manage confidential information with discretion.
• Strong organizational, planning and follow-through skills.
• Proficiency with Microsoft 365 apps (Outlook, Teams, Excel, Word, SharePoint, OneDrive).
• Willingness to travel and notary public certification when applicable.

Responsibilities

• Coordinate executive calendars, meetings, travel, communications, and confidential matters for leadership across DCU and ADS.
• Prepare leadership materials, capture key decisions and action items, and ensure timely follow-up.
• Schedule quarterly reviews, annual performance reviews, leadership meetings, visits, and events.
• Administer the qualified charity donations flowing through the East Texas Communities Foundation.

Skills

Organizational skills

Planning

Follow-through

Communication skills

Attention to detail

Discretion

Microsoft 365

Education

Associate degree in Business Administration, Office Administration, Accounting, Finance or related field

Bachelor's degree in Business Administration, Finance, Accounting, Management, or related field

Tools

Microsoft 365

Excel

Outlook

Teams

SharePoint

OneDrive

QuickBooks

ERP systems

Job description

Door Controls USA is seeking an Executive Operations & Family Office Manager to serve as the operational backbone for DCU executive leadership and PGSH Holdings LLC, ensuring administrative, financial, property, and compliance matters are managed with precision and discretion.

The role owns executive support, family office administration, and cross‑functional processes to keep leaders focused on strategy, with an emphasis on integrity, fiduciary stewardship, and timely decision-making.