Executive Operations & Facilities Coordinator

Zohorecruit; Los Angeles (CA); Hybrid; USD 55,000 - 63,000; Part time

Job summary

Zohorecruit in Los Angeles is seeking an experienced administrative professional to support an executive by managing calendars, coordinating travel, and handling sensitive information with discretion.

You will partner with internal teams and external contacts, coordinating meetings, events, and onboarding tasks while maintaining a high level of professionalism and service. This hybrid role requires on-site presence three days per week in LA.

Qualifications

• Experience supporting executives and coordinating office or facilities operations.
• Strong written and verbal communication skills.
• Professional judgment and discretion when handling confidential information.
• Ability to manage competing priorities in a fast-paced environment.
• Customer-service approach when supporting employees, visitors and partners.

Responsibilities

• Manage a senior executive’s changing calendar, resolve scheduling conflicts, and coordinate meetings across time zones.
• Arrange domestic and international travel, prepare expense reports, and support leadership meetings and team events.
• Coordinate with administrative teams, internal partners, senior leaders, and external contacts.
• Support office operations, including vendors, supplies, catering, facilities requests, conference rooms, and meeting technology.
• Help coordinate new-hire onboarding, visitor access, building coordination, and safety procedures.
• Draft and proofread executive communications, presentations, status updates, and meeting notes.

Skills

Calendar management

Executive support

Vendor coordination

Office operations

Discretion

Communication

Job description

Zohorecruit in Los Angeles is seeking an experienced administrative professional to support an executive by managing calendars, coordinating travel, and handling sensitive information with discretion.

You will partner with internal teams and external contacts, coordinating meetings, events, and onboarding tasks while maintaining a high level of professionalism and service. This hybrid role requires on-site presence three days per week in LA.