Executive Operations Coordinator - Policy & Defense

Society of Defense Financial Management; Washington (District of Columbia); Hybrid; USD 65,000 - 90,000; Full time

Job summary

J.A. Green & Company in Washington, DC is seeking an Operations and Executive Coordinator to support firm leadership and manage day-to-day office operations.

The role combines executive support, calendar management, and operational coordination to help leadership focus on strategic priorities. The ideal candidate will be detail-oriented, discreet, and capable of handling scheduling, travel, onboarding, vendor relations, and systems support in a fast-paced government affairs and defense

Qualifications

• 2+ years of experience in executive support, administrative assistance, or office coordination.
• Strong experience managing executive calendars in fast-paced environments.
• Excellent written and verbal communication skills.
• High attention to detail and discretion when handling sensitive information.
• Ability to manage multiple competing priorities with professionalism.

Responsibilities

• Manage complex calendars for the firm’s President and senior leadership.
• Coordinate travel arrangements and itineraries.
• Oversee onboarding/offboarding logistics for staff.
• Maintain staff schedules (PTO, telework) and workflow approvals.
• Support IT triage and office equipment management.
• Coordinate events and client meetings.

Skills

Executive support

Calendar management

Organizational skills

Communication

Discretion

Multitasking

Tools

Microsoft 365

Monday.com

Asana

Job description

J.A. Green & Company in Washington, DC is seeking an Operations and Executive Coordinator to support firm leadership and manage day-to-day office operations.

The role combines executive support, calendar management, and operational coordination to help leadership focus on strategic priorities. The ideal candidate will be detail-oriented, discreet, and capable of handling scheduling, travel, onboarding, vendor relations, and systems support in a fast-paced government affairs and defense