Executive Operations Coordinator - Plant & Travel Support

Weidmann Electrical Technology AG; Urbana (OH); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical insurance + HSA

401k with company match

Life and AD&D insurance

STD and LTD

Employee assistance program

Employee referral program

Wellness program

Clothing allowance

Computer loan

Tuition reimbursement

Best Employer of Champaign County

Job summary

Weidmann Electrical Technology AG is seeking an organized Administrative Coordinator for our Urbana, OH facility. You will support the General Manager and plant leadership, handle travel, meetings, and sensitive information, and coordinate across teams and stakeholders.

The role requires strong MS Office skills, SAP/Concur experience, and the ability to manage multiple priorities in a fast-paced manufacturing environment.

Qualifications

• High School Diploma or GED required; Associate degree preferred.
• Minimum 5 years of experience in administrative support, operations coordination, or similar.
• Experience supporting senior leadership in a global manufacturing environment.
• Strong written and verbal communication skills across all levels.

Responsibilities

• Provide administrative and operational support to General Manager, plant leadership, and Head of Operations – Americas.
• Coordinate meetings, travel, reports, and meeting minutes; arrange travel and follow-ups.
• Support plant operations including employee and visitor coordination, new hire activities, site records, and supplies.
• Coordinate customer visits, global visitors, site events, and employee engagement activities.
• Manage U.S. Travel Administrator duties, Concur travel portal, and policy compliance.
• Oversee executive travel, itineraries, logistics, and weekly expense reporting for Head of Operations – Americas.
• Coordinate communications across leadership and stakeholders; handle confidential information with discretion.

Skills

MS Office (Word, Excel, PowerPoint)

SharePoint

SAP experience

Concur travel management

Communication skills

Organizational skills

Confidentiality

Education

High School Diploma or GED

Associate degree in Business Management or related field

Tools

Concur

SAP

SharePoint

Job description

Weidmann Electrical Technology AG is seeking an organized Administrative Coordinator for our Urbana, OH facility. You will support the General Manager and plant leadership, handle travel, meetings, and sensitive information, and coordinate across teams and stakeholders.

The role requires strong MS Office skills, SAP/Concur experience, and the ability to manage multiple priorities in a fast-paced manufacturing environment.