Plant Operations & Executive Coordinator

Colonial Group; Urbana (OH); On-site; USD 60,000 - 72,000; Full time

Benefits offered by this job

Medical insurance + HSA

401k with company match

Employee assistance program

Employee referral program

Wellness programs

Clothing allowance

Computer loan

Tuition reimbursement

Award-winning employer reputation

Job summary

The Weidmann Group of companies is seeking a Plant Operations & Executive Coordinator for our Urbana, OH facility. You will provide administrative and operational support to the General Manager, plant leadership, and Head of Operations – Americas, coordinating meetings, travel, reports, and visits while safeguarding confidential information.

Ideal candidates are highly organized, professional, and able to manage multiple priorities in a fast-paced manufacturing environment, with strong

Qualifications

• High school diploma or GED required; associate degree preferred.
• 5+ years in administrative support or operations coordination.
• Experience supporting senior leadership in a global manufacturing environment.
• Strong written and verbal communication; ability to collaborate across levels.
• Proficiency with Microsoft Office; SAP experience a plus.

Responsibilities

• Provide administrative and operational coordination support to the General Manager and plant leadership.
• Coordinate executive meetings, travel, agendas, minutes, and expenses.
• Support site operations, employee and visitor coordination, and records.
• Coordinate customer visits and site events; manage communications with stakeholders.
• Serve as travel administrator and ensure policy compliance.
• Handle confidential information with discretion; manage multiple priorities.

Skills

Communication skills

Organizational skills

Attention to detail

Time management

Discretion and confidentiality

Education

High School Diploma or GED

Associate degree in Business Management or related field

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint)

SAP

Concur travel system

Job description

Plant Operations & Executive Coordinator

700 W Court St, Urbana, OH 43078, USA

On-site

Applicants must be legally authorized to work in the United States at the time of employment

Join our team where we accomplish great things TOGETHER.

Allow us to introduce ourselves…

The Weidmann Group of companies is active in some of the world’s most vital fields namely energy and medical. Our technology and our knowhow contribute crucial resources to a worldwide market, whether it be leading the global market in transformer electrical insulation, keeping the lights on for billions of consumers, or the delivery of a breakthrough drug through our advanced plastics technologies for medical and pharmaceutical applications.

The role…

You will provide administrative and operational coordination support to the General Manager, plant leadership, and Head of Operations – Americas at our Urbana, OH facility. This role supports key plant activities, employee and visitor needs, site events, U.S. travel administration, and executive meetings while serving as an important point of coordination across the organization.

This position is ideal for someone who is highly organized, professional, and detail-oriented with the ability to manage multiple priorities, maintain confidentiality, and effectively support employees, visitors, customers, and senior leaders.

How you’ll make an impact…

• Provide administrative and operational support to the General Manager, plant leadership, and Head of Operations – Americas
• Coordinate plant and executive meetings, presentations, reports, agendas, meeting minutes, travel arrangements, and follow-up activities
• Support plant operations including employee and visitor coordination, new hire activities, site records, office supplies, and employee programs
• Coordinate customer visits, global visitors, site events, and employee engagement activities
• Serve as the U.S. Travel Administrator, supporting the Concur travel portal, travel arrangements, policy compliance, and travel-related questions
• Manage executive travel, itineraries, logistics, and weekly expense reporting for the Head of Operations – Americas
• Coordinate communications and information across plant leadership and internal and external stakeholders
• Handle confidential employee, operational, and executive information with professionalism and discretion
• Note: Other duties may be required

What do you bring…

• High School Diploma or GED required; Associate degree in Business Management or a related field preferred
• Minimum 5 years of experience in administrative support, operations coordination, executive support, or a similar role
• Experience supporting senior leadership in a global manufacturing environment
• Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, SharePoint, and Outlook; SAP experience a plus
• Experience with travel management systems such as Concur preferred
• Strong written and verbal communication skills with the ability to collaborate effectively across all levels of an organization
• High level of professionalism, confidentiality, and discretion when handling sensitive information
• Strong organizational skills and attention to detail with the ability to manage multiple priorities and meet deadlines
• Ability to adapt and thrive in a fast-paced manufacturing environment

What do we offer?

• Medical insurance with an accompanying health savings account, vision and dental insurance, PTO starting your FIRST day
• 401k plan with company match, Company paid basic life and AD&D insurance, STD and LTD
• Employee assistance program
• Employee referral program
• Additional company programs include: Wellness, clothing allowance, computer loan, and tuition reimbursement
• An award-winning atmosphere! Weidmann was named Best Employer of Champaign County.

We look forward to hearing from you soon!

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At Weidmann we are committed to equal opportunities and growth for all talents. We are convinced thata diverse and inclusive workenvironmentincreasesmutual understanding and innovationofourbusiness.