Executive Operations Coordinator — Office & Calendar Strategist

Bully Pulpit International; Chicago (IL); On-site; USD 56,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer match 4%

Paid vacation

Phone reimbursement

Unlimited sick time

Paid parental leave (16 weeks)

Job summary

Bully Pulpit International in Chicago is seeking an organized Operations Assistant to support multiple executives. This role focuses on managing calendars, coordinating travel, and handling daily logistics to keep leadership focused on strategic priorities.

The ideal candidate has 3+ years as an executive assistant or in internal operations, excellent communications, and a proactive mindset. You will help maintain our CHI office culture and ensure smooth day-to-day operations.

Qualifications

• 3+ years of relevant experience as an executive assistant or in an internal operations role.
• Experience managing complex calendars in a fast-paced environment.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong organizational and time management skills.
• Excellent interpersonal and communication skills with discretion.
• Thrive in collaborative, fast-paced settings with multiple projects.
• Proactive in anticipating needs and solving problems.

Responsibilities

• Executive Administration: manage complex schedules, travel, hours submissions, and expenses.
• Strategic Support: align with executives, drive daily tasks forward.
• Office Management: oversee CHI office operations and ensure smooth running.
• BPI Culture: support leadership in planning events and organizational tasks.

Skills

Executive assistant

Calendar management

Travel arrangements

Discretion

Time management

Interpersonal skills

Communication

Job description

Bully Pulpit International in Chicago is seeking an organized Operations Assistant to support multiple executives. This role focuses on managing calendars, coordinating travel, and handling daily logistics to keep leadership focused on strategic priorities.

The ideal candidate has 3+ years as an executive assistant or in internal operations, excellent communications, and a proactive mindset. You will help maintain our CHI office culture and ensure smooth day-to-day operations.