Executive Office & Operations Coordinator

Basis; United States; A distancia; USD 45.000 - 60.000; Jornada completa

Descripción de la vacante

Basis is seeking an organized and proactive Office & Administrative Coordinator to manage daily office operations at its Chicago headquarters while providing administrative support to the Executive team.

The successful candidate will handle office coordination, vendor management, executive support, event organization, and a range of administrative tasks, requiring strong attention to detail, excellent communication, and the ability to work independently within a collaborative environment.

Formación

• 3–5 years in office administration or related role.
• Ability to work with limited supervision and manage priorities.
• Experience improving workplace processes and systems.
• Experience managing vendor relationships and service coordination.
• Strong communication with executives and stakeholders.
• Proficient with office productivity tools and calendar systems.
• Maintain confidentiality and handle sensitive information.

Responsabilidades

• Manage daily office operations and keep shared spaces organized.
• Be the main contact for facilities requests and building communications.
• Coordinate with vendors and building management for repairs and supplies.
• Maintain office inventory and mail/delivery handling.
• Assist with office events, meetings, catering, and setup.
• Support coworking coordination and access requirements.
• Welcome employees, candidates, clients, and visitors at the Chicago office.
• Provide administrative support to executives, including scheduling and travel.
• Manage expense tracking and project assistance.
• Prepare documents, presentations, and data entry tasks.
• Manage incoming emails and support EA team backups.

Conocimientos

Office management

Scheduling

Travel coordination

Vendor coordination

Communication

Independence

Confidentiality

Educación

Associate or Bachelor degree in Business Administration or related field

Herramientas

Office 365

Google Workspace

Building management platforms

Descripción del empleo

Basis is seeking an organized and proactive Office & Administrative Coordinator to manage daily office operations at its Chicago headquarters while providing administrative support to the Executive team.

The successful candidate will handle office coordination, vendor management, executive support, event organization, and a range of administrative tasks, requiring strong attention to detail, excellent communication, and the ability to work independently within a collaborative environment.