Executive Office & Admin Coordinator (Chicago)

Praxy; Chicago (IL); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Flexible work options

401k/RRSP matching

Mental health support

Paid sabbaticals

Job summary

Basis is seeking an Office & Administrative Coordinator in Chicago to run day-to-day operations at our HQ and support the Executive team. You will keep the office welcoming, organized, and efficient for employees, visitors, clients, and candidates, handling logistics, events, and vendor relationships.

The role demands strong organizational skills, the ability to manage multiple priorities, and professional communication with senior leaders.

Qualifications

• 3–5 years of experience in office administration or related support roles.
• Strong judgment and ability to work independently, escalating when needed.
• Proven ability to improve processes or systems without prompting.
• Confident communication with senior stakeholders and executives.

Responsibilities

• Keep the Chicago office safe, organized, and functional (common areas, meeting rooms, kitchens).
• Coordinate facilities requests, maintenance, and vendor communications.
• Manage office inventory, mail, and vendor documentation (Insurance Certificates).
• Own the office event calendar and coordinate meetings, training, and events.
• Provide day-to-day EA support: scheduling, travel, expenses, and project coordination.

Skills

Organization

Attention to detail

Multitasking

Communication

Office productivity tools

Tools

Kastle

Job description

Basis is seeking an Office & Administrative Coordinator in Chicago to run day-to-day operations at our HQ and support the Executive team. You will keep the office welcoming, organized, and efficient for employees, visitors, clients, and candidates, handling logistics, events, and vendor relationships.

The role demands strong organizational skills, the ability to manage multiple priorities, and professional communication with senior leaders.