Operations Assistant - Chicago

Bully Pulpit International; Chicago (IL); On-site; USD 56,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer match 4%

Paid vacation

Phone reimbursement

Unlimited sick time

Paid parental leave (16 weeks)

Job summary

Bully Pulpit International in Chicago is seeking an organized Operations Assistant to support multiple executives. This role focuses on managing calendars, coordinating travel, and handling daily logistics to keep leadership focused on strategic priorities.

The ideal candidate has 3+ years as an executive assistant or in internal operations, excellent communications, and a proactive mindset. You will help maintain our CHI office culture and ensure smooth day-to-day operations.

Qualifications

• 3+ years of relevant experience as an executive assistant or in an internal operations role.
• Experience managing complex calendars in a fast-paced environment.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong organizational and time management skills.
• Excellent interpersonal and communication skills with discretion.
• Thrive in collaborative, fast-paced settings with multiple projects.
• Proactive in anticipating needs and solving problems.

Responsibilities

• Executive Administration: manage complex schedules, travel, hours submissions, and expenses.
• Strategic Support: align with executives, drive daily tasks forward.
• Office Management: oversee CHI office operations and ensure smooth running.
• BPI Culture: support leadership in planning events and organizational tasks.

Skills

Executive assistant

Calendar management

Travel arrangements

Discretion

Time management

Interpersonal skills

Communication

Job description

Bully Pulpit International is an outcomes agency made up of strategists, data scientists, and artists. We come from politics, brands, and government and we communicate without barriers and measure what matters. We have more than 400 team members in six countries and thirteen offices — Berlin, Brussels, Chicago, D.C., London, Los Angeles, New York, Oslo, San Francisco, and Zürich. We apply our unique expertise across strategic communications, public affairs, research, and digital marketing to create sophisticated and customized strategies that make change possible for both American and European clients.

The Impact You Will Make

In this role, you’ll be an expertly organized and strategic professional as Operations Assistant to multiple executives at BPI in varying capacities. This position plays a crucial role in enabling BPI leadership to work efficiently and focus on strategic priorities. Responsibilities for the role go beyond task completion—you’ll serve as a key operational partner who helps proactively manage daily, weekly, and long-term calendars and logistics for executives. Imperative to the success of our thriving culture, you’ll support our internal operations team in maintaining the SF Office culture and ensuring the office is running smoothly.

You’ll have the opportunity to work with individuals across all levels of the organization, particularly with our executive leadership based in CHI and existing executive support team, reporting directly to the Senior Director of Culture and Operations. The ideal candidate will have excellent organizational and communication skills, a proactive mindset, be very detail-oriented and demonstrate the ability to anticipate needs while handling a wide range of responsibilities with discretion and efficiency in a fast-paced environment.

• Starting Salary Range: $56,000 - $75,000 (+ annual bonus)
• Expectation to work from of our Chicago office at least 4 days a week

What the Day-to-Day Looks Like

• Executive Administration: Provide expert level administrative assistance, working alongside our existing operations assistants, to high level BPI executives, with all aspects of managing complex schedules & calendar appointments (both internal & external), travel arrangements, hours submissions and business expenses.

• Strategic Support: Proactively taking initiative on operational tasks by building strong relational alignment with executives, intuitively understanding their priorities, and bringing the energy needed to drive daily tasks forward before being asked.

• Office Management: Monitor the day to day operations needs of our CHI office. Ensure administrative, office and daily business operations needs are met and running smoothly.

• BPI Culture: Be a champion of BPI culture and collaborate with and engage with leadership in planning activities, calendars and the organization of events and operations tasks as needed.

What You Bring

• 3+ years of relevant experience as an executive assistant or in an internal operations role preferred.
• Proven experience in an adjacent role, managing complex calendars preferably in a fast-paced environment.
• Proven ability to prioritize and handle multiple assignments while maintaining a commitment to deadlines and long-term goals.
• Exceptional organizational and time management skills.
• Strong interpersonal and communication skills with a high level of intuition and discretion.
• Thrives working in a collaborative and fast paced environment while juggling multiple projects and conflicting timelines.
• Ability to anticipate needs and proactively address issues.

• 100% company-paid medical, dental, and vision insurance
• a 401(k) program with employer match up to 4%
• generous time off for vacation
• $50 monthly phone reimbursement
• unlimited sick time
• 16 weeks of paid leave for new parents

BPI’s benefits prioritize employee wellness and progressive support to our diverse workforce.

We’re looking for all kinds of people.

BPI Group is an integrated public affairs agency that delivers outcomes for the top organizations and leaders around the world. With expertise in strategic communications, digital marketing, creative, research, and measurement, we offer a cohesive approach across corporate, policy, and public affairs strategy in today’s interconnected world. By combining incisive strategy and deep tactical expertise, we make change possible. Our transatlantic presence includes offices across thirteen markets in the US and Europe.

We are an equal opportunity employer and make employment decisions based on individual commitment to excellence. We want to have the best qualified people in every job. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion or religious creed, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, age, marital status, status as a protected veteran, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member) or any other consideration made unlawful by applicable federal, state or local laws. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

BPI is dedicated to building an inclusive, diverse, equitable, and accessible workplace that fosters a sense of belonging – so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, We consider applications holistically and you may be just the right candidate for this role or another one of our openings!

Let’s keep in touch. Follow us on LinkedIn and Twitter at bpigroup.com