Executive Operations Coordinator (Hybrid)

Motion Recruitment; Minneapolis (MN); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Motion Recruitment seeks an experienced Business Support / Operational Delivery Coordinator for a long-term contract in Minneapolis, MN or Charlotte, NC (Hybrid). The role supports leadership by tracking priorities, managing action items, and turning verbal direction into polished deliverables.

You will develop executive-level presentations, organize reporting, and drive tasks to completion across cross-functional teams, using MS Office tools and Copilot to boost productivity.

Qualifications

• Operational, change management experience handling multiple workstreams
• Ability to facilitate meetings, track timelines and manage issues
• Excellent written and oral communication skills
• Proficiency in Excel, Word, PowerPoint, and SharePoint
• Ability to re-prioritize work in a fast-paced, high-demand environment
• Work with minimal direction and take initiative in identifying opportunities and solving problems
• Collaborative across organizational levels and teams

Responsibilities

• Track leadership priorities and strategic initiatives
• Manage action items and follow up on deliverables
• Organize communications, deliverables, and reporting activities
• Function as an extension of leadership to track and execute commitments
• Build weekly and monthly status decks for leadership
• Capture meeting notes and track follow-up actions through completion
• Support with drafting updates and presentations for senior executives
• Coordinate delivery activities and assist delivery managers as needed

Skills

Operational delivery coordination

Meeting facilitation

Executive communication

Written & oral communication

Prioritization in fast-paced env

Team collaboration

Tools

Excel

Word

PowerPoint

SharePoint

Copilot

Teams

Outlook

Job description

Motion Recruitment seeks an experienced Business Support / Operational Delivery Coordinator for a long-term contract in Minneapolis, MN or Charlotte, NC (Hybrid). The role supports leadership by tracking priorities, managing action items, and turning verbal direction into polished deliverables.

You will develop executive-level presentations, organize reporting, and drive tasks to completion across cross-functional teams, using MS Office tools and Copilot to boost productivity.