Executive Search Coordinator — Hybrid Talent Acquisition Admin

Motion Recruitment; Indianapolis (IN); Hybrid; USD 34,000 - 48,000; Full time

Job summary

Motion Recruitment is seeking a contract Executive Search Coordinator to support the US and Canada region in a hybrid role with onsite in downtown Indianapolis, IN. The position requires coordinating recruitment activities, managing job requisitions, and providing administrative support to ensure a smooth recruitment process while maintaining confidentiality.

Daily responsibilities include coordinating interviews, updating databases, handling background screenings, and assisting with

Qualifications

• Experience in recruitment coordination or executive search.
• Ability to coordinate multiple tasks with confidentiality.
• Strong written and oral communication skills.
• Experience with recruitment databases and scheduling tools.

Responsibilities

• Own interview coordination process from scheduling to logistics for each search.
• Maintain and update databases and tracking systems for accuracy.
• Coordinate background screenings and pre-onboarding activities.
• Support requisition preparation and employment offers, ensuring policy compliance.
• Provide admin support to the executive search team, including calendar management and travel arrangements.

Skills

Executive search

Recruitment coordination

Project management

Communication skills

Confidentiality

Microsoft Office

Interpersonal skills

Travel coordination

Education

High school diploma

Bachelor's degree preferred

Tools

Recruitment software

Databases

Job description

Motion Recruitment is seeking a contract Executive Search Coordinator to support the US and Canada region in a hybrid role with onsite in downtown Indianapolis, IN. The position requires coordinating recruitment activities, managing job requisitions, and providing administrative support to ensure a smooth recruitment process while maintaining confidentiality.

Daily responsibilities include coordinating interviews, updating databases, handling background screenings, and assisting with