Executive Assistant/Executive Operations Coordinator

Seventh Sense, LLC; Alexandria (VA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan with generous companymatch

PTO and 11 paid holidays

Employee Assistance Program

Accident and Critical Care insurance

Job summary

Seventh Sense, LLC seeks an Executive Operations Coordinator / Executive Assistant to support leadership readiness and administrative coordination for the Office of Administrative Services (OAS). The role blends executive support with disciplined tracking of priorities and cross-divisional activities.

Onsite in Alexandria, VA, with a transportation FSA benefit. Ideal candidates will manage calendars, prepare briefing materials, capture decisions, and drive follow‑through across divisions while

Qualifications

• Excellent verbal and written communication skills.
• Demonstrated executive administrative or operations-coordination experience.
• Strong calendar management and meeting prep abilities.
• Ability to distinguish decisions, actions, and updates.
• Reliable follow-through across multiple stakeholders.

Responsibilities

• Coordinate leadership calendars, meetings, and cross-divisional logistics.
• Prepare agendas, read-aheads, presentations, and supporting materials.
• Capture decisions, action items, deadlines, and owners.
• Maintain records and ensure timely follow-up on commitments.
• Support reporting inputs and leadership engagements.
• Identify obstacles and suggest improvements.
• Coordinate information for recurring reports and briefings.

Skills

Executive coordination

Calendar management

Written communication

Organizational skills

Decision-tracking

Cross-divisional coordination

Discretion with sensitive information

Rapid learning of responsibilities

MS Office proficiency

Education

High School Diploma

Associate's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Seventh Sense seeks an Executive Operations Coordinator / Executive Assistant to support leadership readiness, administrative coordination, and operational follow-through for the agency's Office of Administrative Services (OAS).

The position combines executive administrative support with disciplined tracking of priorities, decisions, commitments, and cross-divisional activities. Initial participation in the OAS Tiger Team will build knowledge of the office’s services, stakeholders, and leadership priorities.

Hiring Timeframe: Upcoming

Work Location: This position is onsite in Alexandria, VA. Seventh Sense will support your commute by contributing over $1,500 annually to a transportation FSA.

Key Responsibilities

• Coordinate leadership calendars, meetings, schedules, and cross-divisional logistics.
• Anticipate meeting and briefing needs, obtain required inputs, and prepare agendas, read-aheads, presentations, and supporting materials.
• Capture meeting decisions, action items, responsible parties, deadlines, dependencies, and unresolved questions.
• Maintain action and decision records and coordinate timely follow-up.
• Identify missing inputs, conflicting deadlines, and overdue commitments; elevate issues through established channels.
• Prepare concise, executive-ready updates that distinguish progress, outstanding issues, and decisions needed.
• Coordinate information from OAS divisions for recurring reports, briefings, and leadership engagements.
• Support the Strategic Integration and Reporting Lead through timely reporting inputs, scheduling, documentation, and follow‑up.
• Support best‑practice reviews, pilots, and other approved initiatives through administrative coordination and decision tracking.
• Maintain organized records, reference materials, templates, and coordination procedures.
• Identify recurring administrative obstacles and recommend practical improvements.

Required Skills and Qualities

• Highproficiencyin verbal and written communication
• Demonstrated executive administrative or operations‑coordination experience.
• Strong calendar management, meeting preparation, writing, and organizational skills.
• Ability to distinguish decisions, actions, unresolved issues, and informational updates.
• Reliable follow‑through across multiple stakeholders and competing deadlines.
• Judgment to anticipate needs, resolve routine coordination issues, and recognize when escalation is appropriate.
• Discretion when handling leadership, personnel, or other sensitive information.
• Ability to learn organizational responsibilities quickly and coordinate respectfully across divisions.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and shared document environments.
• High School Diploma and 8 years of experience or associate's degree and 6 years of experience.
• Ability to obtain a public trust clearance
• Ability to improve administrative processes while maintaining accurate records and established controls.

Preferred Experience

• Experience supporting a virtual team environment
• Providing support to federal leadership or executives in a complex organization.
• Coordinating cross‑functional initiatives, recurring reporting, and action tracking.
• Preparing leadership briefings and maintaining executive correspondence and decision records.
• Experienced in a customer support function

Expected Contribution

Protect leadership time, improve meeting and decision readiness, and strengthen accountability and follow‑through across OAS.

Working For Seventh Sense

Our company was founded on a family‑oriented philosophy, and our culture is rooted in making a difference in the lives of our “work family” members (referred to simply as “members” rather than “employees”).

Our comprehensive benefits include:

• Medical, dental, and vision insurance
• 401(k) plan with generous company match and immediate vesting
• PTO and 11 paid holidays
• Employee Assistance Program
• Accident and Critical Care insurance options

Unique benefits include:

• Day off to celebrate your birthday
• Day off on your company anniversary date
• Day off to volunteer for the community service project of your choice
• A Bonus Plan that allows each member to financially benefit from company, team, and individual success. You are in full control of the bonuses you receive - ask us how!
• A peer‑to‑peer recognition platform that allows members to recognize each other’s accomplishments and contributions.
• Professional development opportunities including AI &Data Literacy Skills training and Federal Acquisition training,as well as resources to assist with family life and mental wellbeing.

About Us

Seventh Sense is an award‑winning company focused on providing federal agencies with "Enlightened Solutions that Deliver Lasting Value". Our teams work with our clients to provide innovative solutions, enhance integration, and facilitate transparency of core acquisition. We are a 100% virtually operated Virginia‑based company serving multiple clients across the US, and we have been recognized for 3 years in a row as a “Best Place to Work”by the Washington Business Journal! To learn more visit us at www.seventhsense.us

Equal Employment Opportunity

Seventh Sense is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable law, including race, religion, color, age, sex, national origin, disability status, or protected veteran status.