Senior Executive Operations Officer

ECS; Bethesda (MD); Sur place; USD 85 000 - 110 000; Plein temps

Résumé du poste

ECS is seeking a highly organized Senior Action Officer to support the Immediate Office of the Director at the National Heart, Lung, and Blood Institute in Bethesda, MD. The role focuses on executive calendar management, meeting logistics, travel coordination, and high-visibility administrative support for senior leadership.

Ideal candidates will have federal executive support experience, outstanding judgment, and the ability to handle multiple priorities with discretion while coordinating

Qualifications

• Experience supporting federal senior executives or leadership teams in a fast-paced professional environment.
• Demonstrated ability to manage multiple executive calendars and competing priorities.
• Experience supporting office operations, executive communications, and workflow coordination.
• Bachelor's degree in Business Administration, Communications, Public Administration, Management, or related discipline.
• Five years of specialized experience may substitute for a bachelor's degree.

Responsabilités

• Execute complex executive calendar management for C-level and senior executives within the IOD.
• Coordinate meetings, travel, and event logistics with attention to prioritization and deadlines.
• Prepare correspondence, briefings, presentations, and reports for senior leadership.
• Manage email flows, communications, follow-up actions, and tracking of commitments.
• Support office operations, workflow coordination, and problem resolution.
• Engage with internal and external stakeholders, including NIH staff and federal partners.
• Maintain databases, SharePoint pages, and data tracking for SLAs and milestones.
• Prepare executive background materials and PowerPoint presentations for briefings.

Connaissances

Exceptional organizational skills

Time management

Analytical and problem-solving

Discretion with sensitive information

Written and verbal communication

Formation

Bachelor's degree in Business Administration, Communications, Public Administration, Management, or related discipline

Five years of specialized experience may substitute for a bachelor's degree

Outils

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

MS Teams

SharePoint

Workflow and scheduling platforms

Description du poste

ECS is seeking a highly organized Senior Action Officer to support the Immediate Office of the Director at the National Heart, Lung, and Blood Institute in Bethesda, MD. The role focuses on executive calendar management, meeting logistics, travel coordination, and high-visibility administrative support for senior leadership.

Ideal candidates will have federal executive support experience, outstanding judgment, and the ability to handle multiple priorities with discretion while coordinating