Executive Operations Coordinator

Thedurstorganization; New York (NY); On-site; USD 80,000 - 100,000; Full time

Job summary

The Durst Organization is seeking an Executive Coordinator to provide confidential, high-level administrative support to the Chief Operating Officer. You will manage schedules, coordinate projects, handle invoice processing, and prepare communications and presentations.

The role requires discretion, organization, and strong multi-tasking in a fast-paced environment. Responsibilities include supporting the Operations and Security & Life Safety teams, coordinating meetings and travel, and

Qualifications

• High school diploma or GED required; college degree preferred.
• Minimum 4 years supporting senior executives, with project management experience.
• Strong time management and ability to handle confidential information.

Responsibilities

• Anticipate COO needs and manage calendar, meetings, and projects.
• Process invoices and track approvals and payments.
• Manage heavy calendar and professional communications on behalf of the COO.
• Support Security & Life Safety and Operations teams with admin tasks.
• Coordinate meetings, travel, and logistics; prepare materials and minutes.

Skills

Executive support

Calendar management

Project coordination

Invoice processing

Discretion

Communication

MS Office

Education

High School Diploma/GED

College degree preferred

Tools

Microsoft Project

SABA

Job description

The Durst Organization is seeking an Executive Coordinator to provide confidential, high-level administrative support to the Chief Operating Officer. You will manage schedules, coordinate projects, handle invoice processing, and prepare communications and presentations.

The role requires discretion, organization, and strong multi-tasking in a fast-paced environment. Responsibilities include supporting the Operations and Security & Life Safety teams, coordinating meetings and travel, and