Executive Operations Coordinator & Projects Lead

InVision Human Services; Wexford (Allegheny County); On-site; USD 60,000 - 85,000; Full time

Job summary

InVision Human Services seeks an experienced Administrative Assistant to provide executive support to the COO, VP of Operations, and VP of Health Services. The role requires handling highly confidential matters, coordinating schedules, and liaising with internal teams and external partners to advance strategic objectives.

The position emphasizes independent judgment, organization, and professional communication, with periodic travel to regional sites as needed to maintain operational efficiency.

Qualifications

• Bachelor’s degree from an accredited college or university with three years of experience supporting c-suite executives.
• GED with five years of relevant experience may substitute the bachelor’s degree requirement.

Responsibilities

• Models and promotes the organization’s mission, values, and professionalism.
• Acts as COO liaison with departments and external contacts, representing the organization.
• Manages COO’s schedule, coordinates meetings, travel, and events.
• Prepares confidential correspondence and handles sensitive information with discretion.
• Supports licensing, compliance, and office operations across regions.

Skills

Administrative support

Executive liaison

Project coordination

Communication skills

HIPAA knowledge

Education

Bachelor’s degree

GED / High School Diploma

Tools

Microsoft Office

Job description

InVision Human Services seeks an experienced Administrative Assistant to provide executive support to the COO, VP of Operations, and VP of Health Services. The role requires handling highly confidential matters, coordinating schedules, and liaising with internal teams and external partners to advance strategic objectives.

The position emphasizes independent judgment, organization, and professional communication, with periodic travel to regional sites as needed to maintain operational efficiency.