Executive Operations Coordinator

Fox; Los Angeles (CA); Vor Ort; USD 90.000 - 130.000; Vollzeit

Zusammenfassung

Fox seeks an experienced Department Coordinator to support the CIO and SVP, Enterprise Applications. You will manage complex calendars, coordinate meetings, and prepare presentations and materials.

The role requires proactive problem-solving, discretion with confidential information, and strong collaboration across internal teams and external partners. You will handle travel logistics, plan department meetings and technology events, and provide executive-level communications support.

Qualifikationen

• Experience providing administrative support to senior executives in a fast-paced, dynamic environment.
• Ability to manage complex calendars, coordinate meetings, and organize events with exceptional attention to detail.
• Strong organizational, time management, and prioritization skills to balance multiple demands and tight deadlines.
• Experience coordinating cross-functional projects and supporting strategic initiatives.
• Excellent written and verbal communication, including proofreading professional correspondence.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Strong interpersonal skills and the ability to build effective relationships with executives and stakeholders.
• Proactive, resourceful, and solutions-oriented with the ability to work independently.
• Discretion handling confidential information with integrity.
• Flexibility to adapt to shifting priorities and last-minute scheduling changes.
• Regular on-site attendance at least 3 days per week is required.

Aufgaben

• Manage complex, high-volume executive calendars, scheduling meetings, calls, and video conferences while resolving conflicts.
• Serve as a primary liaison for the CIO and SVP, Enterprise Applications with internal teams and external partners.
• Coordinate executive-level meetings, including agendas, materials, and follow-up on action items.
• Oversee logistics for internal and external speaking engagements, travel, and event materials.
• Manage domestic and international travel arrangements with detailed itineraries.
• Support special projects by coordinating cross-functional activities and tracking progress.

Kenntnisse

Executive support

Calendar management

Event coordination

Communication skills

MS Office

Travel coordination

Cross-functional collaboration

Tools

Outlook

Word

Excel

PowerPoint

Jobbeschreibung

Fox seeks an experienced Department Coordinator to support the CIO and SVP, Enterprise Applications. You will manage complex calendars, coordinate meetings, and prepare presentations and materials.

The role requires proactive problem-solving, discretion with confidential information, and strong collaboration across internal teams and external partners. You will handle travel logistics, plan department meetings and technology events, and provide executive-level communications support.