Executive Operations Coordinator

Omni Family Health; Bakersfield (CA); On-site; USD 70,000 - 88,000; Full time

Job summary

Omni Family Health is seeking an Executive Services Coordinator to support the department Chief in Bakersfield, CA. The role focuses on calendar management, communications, and special projects within a growing health network.

The successful candidate will collaborate with EMT and staff, prepare documents, and help coordinate meetings and events. A Bachelor’s degree is preferred with 3–5 years of administrative experience and strong Microsoft Office skills.

Qualifications

• Bachelor’s Degree preferred.
• 3–5 years administrative experience required; assisting C-level executives preferred.
• Superior communication (oral and written), multitasking, and organizational skills required.
• Excellent skills in Microsoft Word, Outlook, Excel, and PowerPoint required.
• Demonstrated proactive problem-solving and strong decision-making abilities.
• Ability to handle confidential information with discretion.
• Willingness to participate in community activities and understand healthcare delivery.

Responsibilities

• Assist the department Chief in planning and coordinating daily calendar, meetings, and travel arrangements.
• Support the Chief to keep them informed of upcoming commitments and responsibilities.
• Provide meeting support: agendas, minutes, and follow-ups; coordinate rooms and supplies.
• Attend admin, board, and committee meetings; take and distribute minutes.
• Prepare correspondence, reports, and presentations; proofread materials.
• Coordinate intra- and interdepartmental communications and project follow-through.
• Assist with project management and event planning; schedule and track tasks.
• Maintain accurate files and records; manage inventory of supplies.

Skills

Calendar management

Communication skills

Multitasking

Organizational skills

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Problem solving

Discretion with confidential info

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Job description

Omni Family Health is seeking an Executive Services Coordinator to support the department Chief in Bakersfield, CA. The role focuses on calendar management, communications, and special projects within a growing health network.

The successful candidate will collaborate with EMT and staff, prepare documents, and help coordinate meetings and events. A Bachelor’s degree is preferred with 3–5 years of administrative experience and strong Microsoft Office skills.