Executive Office Maestro: CEO Support & Board Liaison

Ada S. McKinley Community Services, Inc.; Chicago, Northern (IL, KY); Hybrid; USD 80,000 - 92,000; Full time

Benefits offered by this job

Paid vacation

Medical benefits

403(b) Plan

Life Insurance

Paid Holidays

EAP

Job summary

Ada S. McKinley Community Services, Inc. is seeking a Senior Executive Assistant to the CEO to provide high‑level administrative and strategic support.

You will manage the CEO’s calendar, prepare materials for internal and external meetings, screen communications, and coordinate board governance activities. The role requires discretion, professionalism, and the ability to handle multiple priorities in a nonprofit setting.

Qualifications

• Two years of college studies or equivalent with a preference for business-related fields.
• 5+ years of executive-level administrative support, preferably with C-level/senior directors.
• Experience in nonprofit or mission-driven organizations is strongly preferred.
• Experience supporting a Board of Directors is highly desirable.

Responsibilities

• Manage and maintain the CEO’s complex calendar, scheduling meetings and travel.
• Prepare agendas, briefing materials, presentations, and reports for meetings.
• Screen and prioritize emails, calls, and correspondence.
• Draft, edit and proofread letters and communications for the CEO.
• Track action items and follow-ups to ensure timely completion.
• Transcribe and distribute meeting minutes.
• Coordinate board logistics and governance materials.
• Support leadership with special projects and organizational planning.

Skills

Executive support

Calendar management

Board governance support

Communication skills

Microsoft Office

Google Workspace

Travel coordination

Presentation development

Confidentiality

Education

Associates or better in Business Administration

Bachelor's degree preferred

Tools

Google Meet / Zoom

Microsoft Office Suite

Job description

Ada S. McKinley Community Services, Inc. is seeking a Senior Executive Assistant to the CEO to provide high‑level administrative and strategic support.

You will manage the CEO’s calendar, prepare materials for internal and external meetings, screen communications, and coordinate board governance activities. The role requires discretion, professionalism, and the ability to handle multiple priorities in a nonprofit setting.