Executive Operations Assistant for Infrastructure Solutions

CTL Engineering, Inc.; Charleston (WV); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical Insurance

Life Insurance

Disability Insurance

Paid Time Off

ESOP

401K

Job summary

CTL Engineering is seeking an Operations Assistant to join the Infrastructure Solutions Division in Charleston, WV. This role provides high-level administrative support to executives, coordinates calendars and travel, and ensures smooth daily operations from the Charleston office.

The ideal candidate will be polished, discreet, and capable of handling multiple responsibilities with efficiency. Bachelor’s degree is preferred but not required, and the company offers a comprehensive benefits

Qualifications

• Experience as an Executive/Administrative Assistant supporting senior executives.
• Strong organizational and communication skills; detail oriented.
• Proven ability to handle confidential information with discretion.
• Bachelor's degree preferred, but not required.

Responsibilities

• Provide comprehensive administrative support to the Infrastructure Management Team, including calendar management and travel coordination.
• Act as the first point of contact for executives, screening calls, emails, and visitors.
• Set up conference spaces and prepare materials and technology for meetings.
• Monitor office supplies and place orders for stationery, furniture, and electronics.
• Answer phones and greet guests to ensure a professional experience.
• Assist with proposals, editing, and submittals as needed.

Skills

Executive Support

Organization

Communication

Discretion

Time Management

Education

Bachelor's degree (preferred)

Tools

Microsoft Office Suite

Job description

CTL Engineering is seeking an Operations Assistant to join the Infrastructure Solutions Division in Charleston, WV. This role provides high-level administrative support to executives, coordinates calendars and travel, and ensures smooth daily operations from the Charleston office.

The ideal candidate will be polished, discreet, and capable of handling multiple responsibilities with efficiency. Bachelor’s degree is preferred but not required, and the company offers a comprehensive benefits