Project Coordinator | Administrator

Allied Environmental Services, Inc.; Columbus (OH); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

Disability insurance

Paid time off

ESOP

401K plan

Job summary

CTL Engineering seeks a Project Coordinator | Administrator to provide on-site administrative support for a multi-year construction project in Columbus, Ohio. Responsibilities include clerical, billing, reporting, scheduling, and coordinating with client leaders, contractors, and field personnel, with strong MS Office skills and attention to detail.

Qualified candidates have 5+ years in administration, 2–3 years in construction/engineering admin, and a high school diploma; associates or

Qualifications

• At least 5 years of Administration or office services management experience is strongly preferred.
• 2-3 years of construction or engineering administration or office services management experience preferred.
• Functional capability using Microsoft Word, Excel, Outlook, etc.
• Must be mature, reliable, and self-motivated.

Responsibilities

• Performs Administrative duties onsite to support personnel performing construction/inspection work on the assigned/specific project.
• Coordinates procedures and ensure existing administrative systems and processes to make the team/branch/dept. more efficient.
• Frequent interaction with all types and levels of personnel, including client leaders, contractor & subcontractors, field personnel, etc.
• Supports managers and employees through a variety of tasks related to the organization and communication on the project.
• Performs multiple Clerical duties as well as billing and administration support/duties.
• Maintains professionalism and positive attitude in supporting team members/projects in a timely manner to meet team goals.
• Organizes information using Microsoft systems (Word, Excel, etc.) for use in reporting or analysis.
• Organizes, schedules meetings and appointments and/or creates calendars for the team when needed.
• Conducts reporting/analysis of data when requested/necessary for the department/project needs.
• May be required to make calls, send emails, or communicate with clients to help solve upcoming issues in a professional/timely manner.
• Other duties/tasks assigned by the team leadership to help ensure the project runs smoothly.

Skills

Self-starter

Time management

Detail oriented

Team player

Organized

Education

High school diploma or equivalent

Associates or Bachelor's degree a plus

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Columbus, OH, US

2 days ago Requisition ID: 2732

Salary Range: $24.00 To $28.00 Hourly

CTL Engineering is hiring foraProject Coordinator | Administrator!

CTL Engineering (www.ctleng.com ) is an award winning, full service consulting engineering firm with (15) locations across OH, IN, WV, KY, NC, SC, and VA with a rich history over our (99) years in business. We provide civil/site design and land surveying, environmental, geotechnical, construction administration & inspection, accident reconstruction, roofing/building envelope, A/V system design, troubleshooting & installation, transportation design (bridge/roadway), and specialized testing services to the construction industry.

Highlights:

• The Project Coordinator | Construction/Engineering services will perform Clerical, Billing, and Administrative duties on a specific project to provide support to the on-site personnel performingconstruction/inspection work.
• The initial assignment will be a multi-year construction project in the climate-controlled project trailer.
• The ideal candidate will have:
• A self-starter mentality/ability to motivate oneself and work without direct supervision.
• Extensive time management and problem-solving skills.
• Detail orientated, team player, and organized.
• Ability to work independently and in diverse dynamic teams.

Key Responsibilities:

• Performs Administrative duties onsite to support personnel performing construction/inspection work on the assigned/specific project.
• Coordinates procedures and ensure existing administrative systems and processes to make the team/branch/dept. more efficient.
• Frequent interaction with all types and levels of personnel, including: client leaders, contractor & subcontractors, field personnel, etc.
• Supports managers and employees through a variety of tasks related to the organization and communication on the project.
• Performs multiple Clerical duties as well as billing and administration support/duties.
• Maintains professionalism and positive attitude in supporting team members/projects in a timely manner to meet team goals.
• Organizes information using Microsoft systems (Word, Excel, etc.) for use in reporting or analysis.
• Organizes, schedules meetings and appointments and/or creates calendars for the team when needed.
• Conducts reporting/analysis of data when requested/necessary for the department/project needs.
• May be required to make calls, send emails, or communicate with clients to help solve upcoming issues in a professional/timely manner.
• Other duties/tasks assigned by the team leadership to help ensure the project runs smoothly.

Knowledge, Skills and Abilities:

• Strong working knowledge of office management and administrative policies, procedures, and processes (related to construction/engineering field).
• Knowledge of company policies and procedures.
• Knowledge and skills of Microsoft office products including but not limited to Word, Excel, Outlook, PowerPoint, etc.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality.
• Ability to build relationships and maintain a positive attitude.
• Strong skill in balancing more than one task at a time.

Minimum Qualifications:

• At least (5) years of Administration or office services management experience is strongly preferred.
• 2-3 years of construction or engineering administration or office services management experience preferred.
• Functional capability using Microsoft systems; Word, Excel, Outlook, etc.
• Must be mature, reliable, and self-motivated.

Education:

• High school or equivalent - no college required.
  • Associates or Bachelor’s degree is a plus.
• CTL Engineering offers a competitive compensation and benefits package for Full Time personnel that includes medical, life, and disability insurance, paid time off, an award-winning ESOP (Employee Stock Ownership Plan), and a 401K plan.

CTL Engineering provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.