Operations Assistant

CTL Engineering, Inc.; Charleston (WV); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical Insurance

Life Insurance

Disability Insurance

Paid Time Off

ESOP

401K

Job summary

CTL Engineering is seeking an Operations Assistant to join the Infrastructure Solutions Division in Charleston, WV. This role provides high-level administrative support to executives, coordinates calendars and travel, and ensures smooth daily operations from the Charleston office.

The ideal candidate will be polished, discreet, and capable of handling multiple responsibilities with efficiency. Bachelor’s degree is preferred but not required, and the company offers a comprehensive benefits

Qualifications

• Experience as an Executive/Administrative Assistant supporting senior executives.
• Strong organizational and communication skills; detail oriented.
• Proven ability to handle confidential information with discretion.
• Bachelor's degree preferred, but not required.

Responsibilities

• Provide comprehensive administrative support to the Infrastructure Management Team, including calendar management and travel coordination.
• Act as the first point of contact for executives, screening calls, emails, and visitors.
• Set up conference spaces and prepare materials and technology for meetings.
• Monitor office supplies and place orders for stationery, furniture, and electronics.
• Answer phones and greet guests to ensure a professional experience.
• Assist with proposals, editing, and submittals as needed.

Skills

Executive Support

Organization

Communication

Discretion

Time Management

Education

Bachelor's degree (preferred)

Tools

Microsoft Office Suite

Job description

CTL Engineering's Infrastructure Solutions Division is hiring an Operations Assistant!

CTL Engineering ( www.ctleng.com ) is an award winning, full service consulting engineering firm with (15) locations across OH, IN, WV, KY, NC, SC, and VA with a rich history over our (99) years in business. We provide civil/site design and land surveying, environmental, geotechnical, construction administration & inspection, accident reconstruction, roofing/building envelope, A/V system design, troubleshooting & installation, transportation design (bridge/roadway), and specialized testing services to the construction industry.

Highlights

• This role will primarily support the Executives and day-to-day operations of our Infrastructure Solutions Group, based out of our Charleston, WV office.
• This individual will play a key role in ensuring smooth daily operations and providing top-tier administrative support.
• As the face of our Infrastructure Division, the ideal candidate must be polished, poised, and capable of handling multiple responsibilities with efficiency and discretion.

This is more than a job posting … it's an invitation to bring your expertise to a company where innovation and passion converge seamlessly.

Key Responsibilities

• Provide comprehensive administrative support to the Infrastructure Management Team, including calendar management, travel coordination, and document preparation.
• Act as the first point of contact for executives, screening calls, emails, and visitors with professionalism.
• Manage and set up conference spaces prior to meetings, ensuring all materials and technology are prepared.
• Monitor office supplies and order new stationery, furniture, appliances, and electronics as required.
• Answer phones and greet guests, ensuring a welcoming and professional experience.
• Assist in coordinating company events, meetings, and special projects as required.
• Handle confidential information with discretion and professionalism.
• Assist with Proposal writing, editing, and submittals.
• Prioritize and manage multiple tasks in a fast-paced environment.
• Perform other duties as assigned to support executive operations and office functionality.

Qualifications & Skills

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior executives.
• Strong organizational skills and meticulous attention to detail.
• Excellent communication and interpersonal skills, with the ability to interact effectively with all levels of an organization.
• Ability to multitask, prioritize, and manage time effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant office software.
• Professional demeanor and polished appearance.
• High level of discretion and confidentiality when handling sensitive information.
• Ability to work independently while also being a team player.
• Bachelor's degree preferred, but not required.

Benefits

• CTL Engineering offers a competitive compensation and benefits package including medical, life, and disability insurance, paid time off, an award-winning ESOP ( Employee Stock Ownership Plan ), and a 401K plan.

CTL Engineering provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.