Executive Assistant

Quality Enterprises USA, Inc.; Naples (FL); On-site; Full time

Benefits offered by this job

Competitive Pay

Paid Holidays & PTO

Medical and Dental Insurance

Life Insurance (Company-Paid)

401K with company contribution match

Career Advancement Opportunities

Positive Work Environment

Job summary

A leading construction company is seeking an Executive Assistant to provide high-level support to the Chief Information Officer. Responsibilities include managing the CIO's calendar, organizing travel, drafting communications, and maintaining filing systems. Candidates should possess excellent verbal and written skills, strong organizational capabilities, and have at least five years of experience. The position requires discretion, multitasking ability, and proficiency with Microsoft Office. Competitive pay and benefits are offered.

Qualifications

• At least five years of related experience required.
• Familiarity with the construction industry preferred.

Responsibilities

• Support all aspects of the CIO’s daily routine.
• Provide high-level administrative assistance to the CIO and other Senior Leaders.
• Maintain the CIO’s calendar and schedule meetings.
• Handle the CIO’s email inboxes.
• Draft internal and external communications for the CIO.

Skills

Excellent verbal skills

Exceptional writing, proofreading, and editing skills

Excellent organizational skills

Attention to detail

Strategic thinking

Commitment to discretion

Multitasking ability

Positive response to stress

Flexibility

Proficiency in Microsoft Office Suite

Education

High school diploma

Bachelor’s degree in business administration or related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Quality Enterprises is looking for an Executive Assistant to join our team. The Executive Assistant is the Chief Information Officer’s “right-hand person” who enables the CIO to advance company initiatives and goals by providing high-level administrative support, calendar and time management, coordination of travel arrangements, preparation of meeting materials, and a variety of other administrative and personal tasks.

The dynamic nature of this role requires exemplary time management skills and the ability to identify and anticipate the CIO’s needs. The Executive Assistant must interact seamlessly and with a professional demeanor with a broad range of individuals including members of the Senior Leadership Team, coworkers, and business partners. To perform this role successfully, the Executive Assistant is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.

Education and Experience

• High school diploma required, bachelor’s degree in business administration or related field preferred.
• At least five years of related experience required.

Duties and Responsibilities

• Works directly with the CIO to support all aspects of her daily routine.
• Provides high-level administrative and personal assistance to the CIO and other Senior Leaders.
• Maintains the CIO’s calendar, including scheduling internal and external meetings and travel arrangements, exercising discretion when committing the CIO’s time.
• Serves as primary point of contact for the CIO.
• Helps monitor the CIO’s email inboxes.
• Drafts internal and external communications for the CIO and other Senior Leaders as assigned.
• Arranges travel accommodations for the CIO.
• Prepares expense reports for the CIO.
• Prepares meeting materials for CIO, including agendas, minutes, and PowerPoint presentations.
• Performs routine office tasks including maintaining CIO’s digital and paper filing systems and ordering office supplies.
• Performs other administrative and personal duties as assigned.

Required Knowledge and Skills

• Excellent verbal skills.
• Exceptional writing, proofreading, and editing skills.
• Excellent organizational skills.
• Ability to pay attention to details.
• Ability to think strategically.
• Commitment to discretion and confidentiality at all times.
• Ability to multitask and function well in a high-paced environment.
• Ability to respond positively to stressful situations.
• Flexible schedule to accommodate CIO’s needs.
• Extremely proficient with Microsoft Outlook, Word, Excel, and PowerPoint.
• Extensive knowledge of office administration.
• Ability to interact with high-level executives.
• Familiarity with the construction industry preferred.

Physical Requirements

• Prolonged periods sitting at desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Benefits

• Competitive Pay
• Paid Holidays & PTO
• Medical and Dental Insurance
• Life Insurance (Company-Paid)
• 401K with company contribution match
• Career Advancement Opportunities
• Positive Work Environment