Executive & Operations Assistant

Maine Tasting Center; United States; Hybrid; USD 28,000 - 30,000; Part time

Benefits offered by this job

Benefits

Flexible schedule

Job summary

Maine Council on Aging (MCOA) seeks a 32-hour/week Executive & Operations Assistant to provide primary administrative support to the Executive Director and assist the Operations Director with membership, database, and office tasks. The role also provides logistical and technical support for meetings and events.

Responsibilities include calendar management, board support, records maintenance, membership administration, and event coordination, with Zoom/webinar technical support.

Qualifications

• 2–4 years experience directly supporting an Executive Director, CEO, or senior executive.
• Excellent organizational, communication, and technology skills.
• Strong attention to detail and ability to anticipate needs and manage multiple priorities.
• Ability to work independently and with minimal supervision.
• Experience with Board support and event logistics is a plus.
• Comfortable with Microsoft Office, Google Drive, Zoom, and database management.

Responsibilities

• Manage Executive Director’s calendar and meeting logistics.
• Support Board and committee meetings and maintain records and systems.
• Membership administration and digital file management.
• Assist with program materials and general office needs.
• Coordinate meetings, retreats, and events; provide Zoom/webinar tech support.

Skills

Executive support

Organizational skills

Communication

Attention to detail

Multitasking

Independence

Microsoft Office

Google Drive

Zoom

Database management

Tools

Microsoft Office

Google Drive

Zoom

Database management

Job description

The Maine Council on Aging (MCOA) is seeking a 32-hour/week Executive & Operations Assistant to provide primary administrative support to the Executive Director; assist the Operations Director with membership, database, and office tasks; and provide logistical and technical support for meetings and events.

Responsibilities include managing the Executive Director’s calendar and meeting logistics; supporting Board and committee meetings; maintaining organizational records and systems, membership administration, and digital files; assisting with program materials and general office needs; coordinating meetings, retreats, and events; and providing technical support for Zoom meetings and webinars.

The successful candidate will have 2–4 years of experience directly supporting an Executive Director, CEO, or senior executive; excellent organizational, communication, and technology skills; strong attention to detail; and the ability to anticipate needs, manage multiple priorities, and work independently. Candidates should be comfortable with Microsoft Office, Google Drive, Zoom, and database management. Experience with Board support and event logistics is a plus.

MCOA is a collaborative, mission-driven organization whose work is equity centered, possibility driven, and impact focused. We offer a flexible, supportive work environment, generous benefits and leave, and a great team committed to making meaningful change.

This is a remote position with flexibility in work schedules, but regular in-person attendance is required for events, staff retreats, and occasional work at our Brunswick office. Candidates must live in Maine. Starting salary: $20–$22/hour, depending on experience, plus benefits.The ideal candidate is available to start work in November.

The MCOA is a non-profit organization in good standing in Maine and the IRS. The MCOA does not discriminate based on age, race, ethnicity, gender, gender identity, sexual orientation, ability, national origin, political affiliation or religious belief.We actively encourage people with diverse lived experience to apply.