Operations and Administrative Coordinator – Flexible Part-Time Opportunity Supporting Meaningful Community Initiatives

Manpower Maine; Gardiner (ME); Hybrid; USD 41,000 - 48,000; Part time

Job summary

Manpower Maine is seeking an Operations and Administrative Coordinator in Gardiner, Maine for a part-time contract role. The position pays $30-$35 per hour and involves file management, contract administration, vendor coordination, and communications support.

The role offers a flexible 20-30 hour work week (Mon-Thu) with in-office Tuesdays, ideal for a detail‑oriented individual who thrives in a changing environment and enjoys independent work.

Qualifications

• Typical duties include organizing, cleaning up, and migrating digital files to a shared team drive with consistent naming and filing.

Responsibilities

• Organize, clean up, and migrate digital files to a shared team drive while maintaining consistent document naming and filing practices
• Prepare and coordinate contracts, maintain tracking logs, obtain signatures, and communicate with vendors regarding documentation
• Process invoices, support scheduling and meeting logistics, assist with operational workflows, and coordinate social media and communications tasks

Job description

Operations and Administrative Coordinator – Flexible Part-Time Opportunity Supporting Meaningful Community Initiatives

Pay Rate: $30-$35/hr

Schedule: 20-30 hours/week, Monday-Thursday; flexible schedule with in-office Tuesdays

Assignment Length: Contract Assignment

Location: Gardiner, Maine

Our client is seeking an Operations and Administrative Coordinator to provide part‑time operational, administrative, and communications support to a collaborative and mission‑driven team. This position pays $30-$35/hour and is a contract assignment beginning mid October with a flexible schedule. This is an excellent opportunity for someone who is highly organized, enjoys working independently, and can navigate changing priorities with confidence. The role offers a blend of file management, contract administration, vendor coordination, invoice processing, and communications support, making it ideal for a detail‑oriented professional who enjoys variety in their work.

Typical daily duties:

• Organize, clean up, and migrate digital files to a shared team drive while maintaining consistent document naming and filing practices
• Prepare and coordinate contracts, maintain tracking logs, obtain signatures, and communicate with vendors regarding required documentation
• Process invoices, support scheduling and meeting logistics, assist with operational workflows, and coordinate social media and communications‑related tasks

What we're looking for:

• Team-oriented personality with a flexible mindset and the ability to work effectively in an evolving or ambiguous environment
• Strong organizational skills with a proven ability to work independently and manage multiple priorities
• Experience with administrative support, contract coordination, vendor communication, invoice processing, file management, or related operational functions