Administrative Manager

Maine Tasting Center; Portland (ME); Hybrid; USD 40,000 - 48,000; Part time

Benefits offered by this job

Health insurance

Wellness stipend

Job summary

The Southern Maine Worker’s Center seeks an Administrative Manager for a part-time, hybrid role based in Portland, Maine. You will support in-person and remote office operations, manage mail, log checks, and coordinate with the board.

This position includes a 1-month onboarding and a six-month contract with potential extension. Compensation is $22,000 over 6 months for 16–20 hours per week, with health insurance through Community Health Options and a $600 wellness stipend.

Qualifications

• Alignment with SMWC’s political orientation, mission, human rights principles, values, and community agreements.
• Demonstrated commitment to social, racial and economic justice.
• Ability to work both in-person at SMWC’s Portland, Maine office and remotely via phone and online platforms, such as Zoom.
• Ability to use Google Suite, and basic data entry skills.
• Availability to work 20 hours per week, including some evenings and weekends to accommodate the organizational calendar.
• Ability to travel when needed to in and around Portland, Maine

Responsibilities

• In-Person/ Online Office Support (Checking and Cataloging the Mail, Tracking Deliveries, etc.)
• Depositing & Logging Checks
• Tracking & Logging Purchases
• Managing the Member Dues & Donations Process
• Maintaining the Organizational Email Address and Voicemailbox
• Systems and Data Maintenance (Google Drive, Todoist, CRM)
• Coordinating with contractors
• Coordinating Meeting Scheduling with the Board
• Note Taking (Limited to Board and Transition Committee Meetings)

Skills

Google Suite

Data entry

Remote work

Tools

Google Drive

Todoist

CRM

Job description

The Southern Maine Worker’s Center is looking to fill the role of Administrative (Admin) Manager. This is proposed as a part‑time position, working in collaboration with the full‑time staff. The Admin Manager will manage SMWC’s administrative needs as well as serve as a liaison to the board of directors. This position will also be responsible for assisting staff with maintaining compliance with state and federal nonprofit regulations, including coordinating with staff on financial matters. This position will have a one (1) month onboarding process in order to orient to our internal structure. This is a hybrid position (in person/remote) and will require the employee to make regular trips to our office in Portland, ME.

This contract position is eligible for extension after the initial six months, dependent on review.

Proposed contract would compensate $22,000 over 6 months, for 16-20 hours per week.

• Paid time off includes 20 vacation days and 10 sick days annually, plus holidays including a full week of office closure between December 24 and the first week of January each year.
• This position comes with health insurance via Community Health Options and a $600 annual wellness stipend.

Duties and Responsibilites:

• In-Person/ Online Office Support (Checking and Cataloging the Mail, Tracking Deliveries, etc.)
• Depositing & Logging Checks
• Tracking & Logging Purchases
• Managing the Member Dues & Donations Process
• Maintaining the Organizational Email Address and Voicemailbox
• Systems and Data Maintenance (Google Drive, Todoist, CRM)
• Coordinating with contractors
• Coordinating Meeting Scheduling with the Board
• Note Taking (Limited to Board and Transition Committee Meetings)

Minimum Job Requirements

• Alignment with SMWC’s political orientation, mission, human rights principles, values, and community agreements.
• Demonstrated commitment to social, racial and economic justice
• Ability to work both in-person at SMWC’s Portland, Maine office and remotely via phone and online platforms, such as Zoom.
• Ability to use Google Suite, and basic data entry skills
• Availability to work 20 hours per week, including some evenings and weekends to accommodate the organizational calendar.
• Ability to travel when needed to in and around Portland, Maine