Executive Operations Assistant

Connected Careers Page; Sacramento (CA); On-site; USD 75,000 - 95,000; Full time

Job summary

An innovative company in the cannabis industry is seeking an Executive Operations Assistant to support the leadership team. This full-time role involves coordinating executive schedules, managing meetings, and assisting with office operations. The ideal candidate will thrive in a dynamic environment, demonstrating exceptional organizational skills and the ability to communicate effectively across departments. Join a passionate team dedicated to excellence and be part of an exciting journey in a rapidly growing industry. This position offers competitive pay and opportunities for career growth in a unique start-up atmosphere.

Benefits

Competitive Pay

Employee Discounts at Connected retail stores

Employee Assistance Program

PTO

Career Growth Opportunities

Qualifications

• 3+ years of experience working with C-Suite executives.
• 5+ years in a high visibility role such as Executive Assistant or Office Coordinator.

Responsibilities

• Coordinate executive calendars and manage meeting logistics.
• Support leadership with document organization and event planning.
• Handle travel arrangements and office management tasks.

Skills

Organization Skills

Interpersonal Skills

Communication Skills

Attention to Detail

Self-Starter

Problem-Solving

Education

High School Diploma

Bachelor's Degree (preferred)

Tools

G Suite

Microsoft Office

Google Calendar

Job description

Connected International, Inc. (Connected Cannabis Co.) is a leading vertically integrated cannabis company based in Sacramento and operating in California, Arizona, and Florida. With over 11 years experience, Connected specializes in breeding, growing, manufacturing, and distributing top-shelf cannabis through its state-of-the-art facilities and proprietary genetics.

With over 250 employees across the United States, Connected maintains a strong presence in the industry across multiple markets. The company has recently expanded into Arizona and Florida with ambitious national expansion plans underway. Connected's mission has always been to breed, grow, and sell the best cannabis in the world, setting high standards for its products, people, and partners wherever we go.

About the Job

The Executive Operations Assistant will coordinate vital business functions and help create seamless experiences for our leadership team while working in a collaborative and ambiguous environment. As our Internal Operations Assistant, you'll ensure smooth daily functions while contributing to team success through thoughtful organization and proactive support.

Typical daily and weekly duties include scheduling important meetings, preparing materials for executive presentations, coordinating team events, and ensuring expense reports are processed efficiently. You'll collaborate with various departments while maintaining organized documentation and supporting special projects. The ideal candidate is able to maintain a high level of organization and detail while pivoting between tasks quickly.

This role is full-time onsite in Sacramento (in the office 5-days a week). The ideal candidate is a natural self-starter and is comfortable with accepting tasks from the CEO and his direct reports. The candidate will handle all tasks related to Executive Administration, support office operations in parallel, while prioritizing the CEO’s requests.

What You Will Do

• Coordinate executive calendar management across multiple platforms (mainly Google Calendar), which requires cross collaboration with internal / external customers.
• Support leadership team with meeting preparation, follow-up, and document organization.
• Plan and execute team events, including budget management and expense reporting.
• Arrange business travel following Connected policies.
• Facilitate team gatherings inclusive of accommodations, f&b and cross functional agenda alignment.
• Maintain and update project meeting notes as required.
• Manage reception area, corporate mail, and escort visitors as needed.
• Interact with Corporate teams regularly, assisting with office management & team events.
• Troubleshoot office issues and coordinate with property management.
• Assist with the preparation of presentations or diligence in conjunction with expansion opportunities.
• Perform ad-hoc assignments that support CEO focused projects.

What We Are Looking For

• Must be 21+ years of age.
• Minimum 3+ years working experience with C-Suite level individuals.
• 5+ years working experience in a high visibility role (EA, Office coordinator, or related field).
• Proficiency in G Suite and Microsoft Office applications.
• Ability to quickly understand complex information and context, and never shy asking questions.
• Experience in coordinating complex travel arrangements and for high-impact meetings, ensuring seamless logistics.
• Excellent organization skills and proven self-starter.
• High level attention to detail with ability to achieve accuracy and timeliness.
• Exceptional interpersonal, collaborative, and high-level communication skills.
• Flexibility to provide support during off-hours as needed in a truly international environment.

Compensation Description (hourly):The annual salary range for this position in the selected city is $75,000 to $95,000. Compensation may vary outside of this range depending on a number of factors, including a candidate’s qualifications, skills, competencies and experience, and location.

Physical Requirements/Workplace Environment

• Requires normal, corrective vision range, the ability to see color and the ability to distinguish letters, numbers and symbols.
• Requires normal hearing range.
• Workplace is an office setting.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Why Connected?

Connected is an exciting and innovative workplace with a highly engaged workforce brought together by a shared passion to be the best in the business. We are on a mission to breed, grow and sell the best cannabis in the world! This is a super unique opportunity to be part of the start-up stage of the booming cannabis industry. We are looking for exceptional people to join our team as we transition into the next phase of our business ventures and become a leader in the cannabis space.

• Competitive Pay
• Employee Discounts at Connected retail stores
• Employee Assistance Program, PTO
• Career Growth and Internal Advancement Opportunities
• Chance to work in an exciting new start-up industry with awesome people!