Enable job alerts via email!

Executive Operations Assistant

Freddie Mac

United States

Remote

USD 50,000 - 80,000

Full time

2 days ago
Be an early applicant

Boost your interview chances

Create a job specific, tailored resume for higher success rate.

Job summary

A leading company is looking for a proactive Executive Assistant to support the founder with a focus on project coordination and operational tasks. This role requires someone detail-oriented with strong communication skills and the ability to manage multiple responsibilities effectively. Familiarity with contemporary productivity tools and a service-oriented mindset are essential. Ideal candidates will have at least three years of experience in similar positions, emphasizing a tech-savvy and action-oriented approach.

Qualifications

  • Minimum 3 years as Executive Assistant or similar role.
  • Excellent English communication skills.
  • Familiarity with project management tools and productivity platforms.

Responsibilities

  • Coordinate projects and manage action items with the founder.
  • Support meetings by taking notes and capturing next steps.
  • Draft and send communications on behalf of the founder.

Skills

Communication
Problem-Solving
Project Management
Tech Savvy
Resourcefulness

Tools

Google Workspace
Notion
ClickUp

Job description

Position: Executive Assistant (Project & Operations Support Focus)
Location: Remote (must have significant overlap with EST working hours)
Type: Full-Time
Industry: Service-Based Business (Confidential)
About the Role

We are looking for a proactive, detail-oriented Executive Assistant to directly support the founder and occasionally assist other team members. This is not your traditional EA role focused on calendars and travel-this position is more operational in nature, acting as a right hand and project partner to help move initiatives forward, distill information, and execute key tasks with a bias for action.

If you're a calm, confident communicator who thrives in a fast-paced, dynamic environment-and you're the kind of person who naturally takes initiative to figure things out and make things better-we'd love to hear from you.
What You'll Do
  • Project Coordination & Support
    Work closely with the founder to track action items, drive follow-ups, and help manage small projects from start to finish.
  • Meeting Support
    Join meetings, take detailed notes, capture next steps, and ensure follow-ups are executed. You'll be responsible for distilling complex conversations into clear, simple takeaways and actions.
  • Communication & Outreach
    Draft and send professional communications on behalf of the founder. This includes follow-ups, status check-ins, and customer or vendor outreach via email or phone.
  • Inbox & Information Triage
    Help manage email correspondence, flag priority items, and handle inquiries where appropriate.
  • Light Operational & Financial Tasks
    Assist with building basic trackers, budgets, and operational checklists. A high-level understanding of business and finance is important to keep pace with internal conversations.
  • Process Optimization & AI Tools
    Help streamline systems and processes, leveraging AI tools or lightweight automations to improve team efficiency and personal organization.
Who You Are
  • An Excellent Communicator
    Clear, calm, and confident in both written and verbal communication. You're a great listener, emotionally intelligent, and able to navigate conversations with professionalism and empathy.
  • Action-Oriented & Resourceful
    You don't wait to be told what to do-you figure things out. Comfortable calling vendors, emailing stakeholders, jumping on support calls, or researching solutions independently.
  • Process-Driven & Tech-Savvy
    You love organizing chaos into systems and enjoy experimenting with productivity tools, automation, and AI to make operations run smoother.
  • Business-Literate
    While not a finance expert, you're comfortable understanding budgets, metrics, and business terminology, and can participate in high-level business conversations with confidence.
  • Service-Oriented with Backbone
    You bring a collaborative "here to help" energy-but you also know how to push things forward, get what's needed, and advocate for the team in a professional and friendly manner.
  • Reliable & Discreet
    You handle sensitive information with care and can be trusted to follow through, follow up, and represent the founder's voice with integrity.
Requirements
  • Minimum 3 years in an Executive Assistant, Operations Coordinator, or similar role
  • Excellent English communication skills
  • Strong familiarity with Google Workspace, project management tools (e.g. Notion, ClickUp, or similar), and modern productivity tools
  • Experience supporting senior leadership or founders preferred
  • Available for at least 5-6 hours overlap with EST working hours
Nice to Have
  • Experience working in or supporting service-based businesses
  • Interest in AI tools like ChatGPT, Notion AI, Zapier, or similar platforms
  • Prior experience handling client communications or customer success tasks
Get your free, confidential resume review.
or drag and drop a PDF, DOC, DOCX, ODT, or PAGES file up to 5MB.

Similar jobs

Executive Operations Assistant

RedMane Technology LLC

Chicago

Hybrid

USD 70,000 - 110,000

13 days ago

Executive and Event Operations Assistant - Remote Work

BairesDev

San Francisco

Remote

USD 70,000 - 90,000

Yesterday
Be an early applicant

Executive and Event Operations Assistant | Remote Work | San Francisco, California, United States

BairesDev

San Francisco

Remote

USD 60,000 - 100,000

30+ days ago

Executive and Event Operations Assistant - Remote Work

BairesDev

San Francisco

Remote

USD 70,000 - 90,000

24 days ago

Executive Operations Assistant

Connected Careers Page

Sacramento

On-site

USD 75,000 - 95,000

30+ days ago

Executive and Event Operations Assistant - Remote

INDI Staffing Services

San Francisco

Remote

USD 60,000 - 80,000

24 days ago

Executive/Business Operations Assistant

GrowthAssistant

Remote

USD 10,000 - 60,000

29 days ago

Executive and Event Operations Assistant - Remote

INDI Staffing Services

San Francisco

Remote

USD 60,000 - 80,000

24 days ago

Executive Operations Associate

Kure

Annapolis

Remote

USD 45,000 - 55,000

26 days ago