Coordinator

Pocketbook Agency; New York (NY); On-site; USD 100,000 - 130,000; Full time

Job summary

Pocketbook Agency is seeking a highly organized Coordinator to support a senior leader and a fast-paced research team in New York. This in-office role Monday through Thursday with WFH on Fridays offers calendar management, meeting coordination, and operational partnership to ensure priorities stay on track.

Ideal candidates bring 2 years of administrative or operations experience in fast-paced settings, excellent communication, and a proactive, collaborative approach.

Qualifications

• 2 years of administrative support, business operations, project coordination, or similar roles.

Responsibilities

• Provide calendar management and scheduling support for a senior team leader.
• Coordinate team meetings, priorities, logistics, and follow-through on key deliverables.
• Support operational processes including onboarding/offboarding, team policies, talent-related processes, and internal coordination.
• Manage office-space and seating needs in partnership with workplace and facilities teams.
• Track priorities across multiple workstreams and help ensure work is completed on time.
• Improve team processes and identify opportunities to make day-to-day operations more efficient.
• Partner with stakeholders across the organization to keep communication clear and work moving forward.
• Respond effectively to shifting priorities in a fast-moving environment.

Job description

We are seeking a highly organized, proactive Coordinator to support a senior leader and a fast-paced research team. This is a dynamic, career-building role for someone who enjoys creating order in a changing environment, managing competing priorities, and helping a team operate at its best.

You will provide direct executive support while also serving as a key operational partner to the broader team. The ideal candidate is detail-oriented, resourceful, adaptable, and eager to grow.

Responsibilities

• Provide calendar management and scheduling support for a senior team leader.
• Coordinate team meetings, priorities, logistics, and follow-through on key deliverables.
• Support operational processes including onboarding/offboarding, team policies, talent-related processes, and internal coordination.
• Manage office-space and seating needs in partnership with workplace and facilities teams.
• Track priorities across multiple workstreams and help ensure work is completed on time.
• Improve team processes and identify opportunities to make day-to-day operations more efficient.
• Partner with stakeholders across the organization to keep communication clear and work moving forward.
• Respond effectively to shifting priorities in a fast-moving environment.

Ideal Candidate

• Highly organized, reliable, and detail-oriented.
• Comfortable juggling multiple concurrent priorities with urgency and sound judgment.
• Proactive, resourceful, and willing to jump into whatever is needed.
• Strong communicator with high empathy and the ability to read the room.
• Collaborative and energized by supporting a senior leader and a broader team.
• Adaptable and calm in a “controlled chaos” environment where priorities can shift quickly.
• Humble, open-minded, and motivated to learn and grow over time.

Preferred Background

• Approximately 2 years of experience in administrative support, business operations, project coordination, production, or a similar role.
• Experience in fast-paced environments strongly preferred, such as film/TV production, startups, financial services, or other high-volume operational settings.
• Exposure to supporting senior executives or coordinating across multiple stakeholders is a plus.
• Nontraditional backgrounds are welcome; strong organization, judgment, and adaptability matter most.
• This is an in-office role Monday through Thursday with WFH on Friday’s
• Standard hours are generally 8:00 a.m.–6:00 p.m., with flexibility required during periods of heightened team activity.

Compensation:

$100,000–$130,000 total compensation, depending on experience.