Executive Assistant to Founder & Operations at Early-stage, Mission-driven Startup

Bloom Talent; New York (NY); On-site; USD 120,000 - 170,000; Full time

Benefits offered by this job

Equity

Generous benefits

Job summary

Bloom Talent is seeking an Executive Assistant & Operations partner to support the Founder/CEO in New York City. The role spans executive support, office operations, HR/people ops, and cross-functional coordination for a small, mission-driven startup.

You will own the CEO’s calendar, coordinate travel, manage office and vendor relations, onboard new hires, and drive key operational projects. Equity and generous benefits accompany a 120–170K+ DOE salary.

Qualifications

• Experience as an Executive Assistant or Operations role in a startup/VC environment.
• Detail-oriented and reliable; able to own tasks end-to-end.
• Outgoing and able to build rapport across diverse partners.
• Calm under pressure with a flexible, can-do attitude.
• Mission-driven with curiosity for well-made consumer products.

Responsibilities

• Manage CEO’s calendar end-to-end and travel planning.
• Oversee day-to-day office operations and vendor management.
• Lead HR/onboarding for team members and contractors.
• Coordinate relationships with external partners and agencies.
• Own near-term operational projects and team logistics.
• Support relocation and onboarding for new hires; process payments and invoices.
• Plan and execute team events and retreats.

Skills

Executive support

Operations coordination

Vendor management

HR/People ops

Event planning

Tools

Rippling

Job description

Early-stage, seed-funded startup on a mission to build cleaner alternatives to high-exposure everyday consumer products is looking for an Executive Assistant & Operations partner to support the Founder/CEO. With early product-market traction and an ambitious roadmap ahead, this is a tight-knit team of 5 that genuinely cares about what they’re building — mission-driven, craft-obsessed, and growing fast. The role spans executive support, office operations, HR/people ops, and whatever else it takes to keep things moving. Someone who thrives in startups, brings a do-whatever-it-takes attitude, and takes pride in getting things done end-to-end. In-office 5 days/week in New York City. 120-170K+ DOE + equity and generous benefits.

Responsibilities:

• Own the CEO's calendar end-to‑end, proactively scheduling meetings, managing shifting priorities, catching conflicts before they happen, and ensuring he is always prepared and where he needs to be.
• Coordinate travel for the CEO, handling everything from booking flights and accommodations to building out detailed itineraries.
• Manage day‑to‑day office operations, including ordering supplies, managing vendors, maintaining the physical space, and building out new processes as the company grows.
• Own HR and people operations, including onboarding new team members and contractors, managing benefits, processing invoices and bill payments, and keeping all administrative functions running smoothly.
• Serve as the operational point of contact across the company's external ecosystem, including the branding agency, production partners, and contractors, building a strong mental map of who does what and keeping all relationships moving.
• Take ownership of a near-term operational project involving outbound calls to retrieve customer information, working through an established process.
• Support team members with ad hoc logistics, including helping new hires relocate to New York and being looped in on payments and invoices from across the team.
• Coordinate team events, outings, and regular retreats, taking full ownership of logistics from start to finish.

Qualifications:

• Previous experience as an Executive Assistant, Operations, or similar role in a startup, VC, or supporting UHNW, with a real understanding of what it means to support a founder and build alongside a company that is still finding its shape.
• Extremely detail-oriented and reliable, with a strong instinct to follow through on every task end‑to‑end without needing to be reminded or checked in on.
• Outgoing and socially fluent, with the ability to build quick rapport across a wide range of personalities, from vendors and external partners to team members and anyone else who walks through the door.
• Persistent and steady under pressure, with the ability to push through roadblocks calmly and keep moving forward when things don't go as planned.
• Comfortable operating without a rigid job description, bringing a flexible mindset and a willingness to step into whatever needs to get done.
• Genuinely mission-driven, with a real connection to what the company is building and an appreciation for work that means something.
• High taste and genuine curiosity about well‑made consumer products, with an appreciation for craftsmanship and intentional design.
• Familiarity with HR and operations tools; experience with Rippling or similar platforms is a bonus.